Property Administrator (CRE)

Cushman & Wakefield•Washington, DC

3d•$25 - $29

About The Position

The Property Administrator performs administrative functions for the Property Management Team and helps maintain a high level of professionalism in property matters, including timely response to and resolution of tenant requests or concerns. Duties may include administrative support, meeting coordination, lease administration, invoice and contract processing, records maintenance, work-order tracking, tenant relations, and assistance with management reports and budgets.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction and interface professionally with decision makers.
Ability to maintain confidential information.

Nice To Haves

Bachelor’s degree.
Customer service experience.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, including tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with bidding and help Property Manager(s) ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Keep the office stocked with supplies and other required items.
Complete contract and certificate-of-insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
Monitor and maintain the property maintenance work-order system and prepare monthly tenant work-order status reports for the Property Manager.
Maintain the property purchase-order system.
Maintain lease and contract files and other files in the property management office.
Promote positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.