Property Administrator (CRE)

Cushman & Wakefield • Rockville, MD

8d

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining a high level of professionalism in handling property issues and responding promptly to tenant requests and concerns. The role provides office and property-management support, including lease and contract administration, invoice and purchase-order processing, work-order monitoring, reporting, and support for budgeting. The administrator also helps foster positive relationships with tenants and clients.

Requirements

• High school diploma or GED equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction, interact professionally with decision makers, and maintain confidential information.

Nice To Haves

• Bachelor’s degree.
• Customer service experience.

Responsibilities

• Provide administrative support, including phone coverage, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events.
• Assist with lease administration, tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Assist with bidding and help Property Managers ensure compliance with company policies and procedures.
• Prepare and code invoices for Property Manager approval.
• Maintain office supplies and other items needed for the office.
• Complete contract and certificate-of-insurance information accurately and promptly in contract administration software.
• Track and file contracts and insurance certificates, and follow up on expirations.
• Monitor and maintain the property maintenance work-order system and prepare monthly status reports for the Property Manager.
• Maintain the property purchase-order system.
• Maintain lease, contract, and other property management office files.
• Promote positive tenant and client relationships and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED