Property Administrator (CRE)

Cushman & Wakefield • Pasadena, CA

11d

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and ensuring timely responses to and resolution of tenant requests and concerns. The role provides administrative support for property operations, tenant and client relations, lease and contract administration, maintenance work orders, purchasing, invoicing, and reporting. The position operates in a professional office environment and uses standard office equipment. The role may require extended standing and walking, climbing stairs, ladders, or step stools, and traveling outdoors between buildings in varying weather.

Requirements

• High school diploma or GED equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction, interface professionally with decision makers, and maintain confidential information.
• Ability to stand and walk for extended or continuous periods, ascend and descend stairs, ladders, and/or step stools, and travel outdoors between buildings in varying weather.

Nice To Haves

• Bachelor’s degree preferred.
• Customer service experience preferred.

Responsibilities

• Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration, including tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and support Property Managers in ensuring compliance with company policies and procedures.
• Prepare and code invoices for Property Manager approval.
• Maintain office supplies and other items needed for the office.
• Complete contract and certificate of insurance information promptly and accurately in contract administration software.
• Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly tenant work order status reports for the Property Manager.
• Maintain the property purchase order system.
• Maintain lease and contract files and other files in the property management office.
• Promote positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance; flexible spending accounts; health savings accounts; retirement savings plans; life and disability insurance programs; and paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED