Property Administrator (CRE)

Cushman & Wakefield • Houston, TX

9d • $24 - $28

About The Position

The Property Administrator performs administrative functions for the Property Management Team, ensuring high levels of professionalism and timely resolution of tenant requests and concerns. This role involves providing administrative support, coordinating meetings, assisting with lease administration, and maintaining property records and systems.

Requirements

• High school diploma/GED equivalent
• Proficiency in Microsoft Office Suite
• Ability to give and take direction
• Ability to interface with decision makers in a professional manner
• Ability to maintain confidential information

Nice To Haves

• Bachelor’s degree
• Customer service experience

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events, as requested
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices.
• Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures
• Prepare and code invoices for Property Manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance
• Disability insurance
• Paid and unpaid time away from work

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED