Property Administrator (CRE)

Cushman & Wakefield•Rockville, MD

9d•$25 - $29

About The Position

Performs the administrative functions of the Property Management Team, maintaining a high level of professionalism in property matters and ensuring timely responses to and resolution of tenant requests and concerns. The role provides administrative support for property operations, lease and contract administration, vendor bidding, invoices, work orders, reporting, and tenant and client relationships. The position operates in a professional office environment and routinely uses standard office equipment. Duties may include standing or walking for extended periods, using stairs, ladders, or step stools, traveling between buildings outdoors in varying weather, and remaining seated or standing in a stationary position for much of the workday. The compensation range is $24.52–$28.85. Eligible employees may enroll in benefit programs that generally include health, vision, and dental insurance, flexible spending and health savings accounts, retirement savings plans, life and disability insurance, and paid and unpaid time away from work. Eligible employees may also receive competitive pay, subject to factors such as location, hire date, hours worked, job type, business line, collective bargaining agreements, experience, and qualifications.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, interface professionally with decision makers, and maintain confidential information.
Ability to meet the physical demands of the role, including standing and walking for extended periods, using stairs, ladders, or step stools, and potentially traveling outdoors between buildings in varying weather conditions.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, including tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with the bidding process and help Property Managers ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other items needed for office operations.
Complete contract and certificate of insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates and follow up on expirations.
Monitor and maintain the property maintenance work order system and prepare monthly tenant work order status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Foster positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.