Property Administrator (CRE)

Cushman & Wakefield•Richardson, TX

About The Position

The Property Administrator performs administrative functions for the Property Management Team and supports a high level of professionalism in property matters, including timely responses to and resolution of tenant requests or concerns. The role provides office and property-management support across lease administration, contract and invoice processing, work order tracking, reporting, and tenant relations. The position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. The employee may need to stand and walk for extended periods, use stairs, ladders, or step stools, and travel outdoors between buildings in varying weather conditions. The role also regularly requires sitting or standing in a stationary position for approximately 85% of the time and operating office machinery. Eligible employees may enroll in a variety of benefits, generally including health, vision, and dental insurance; flexible spending and health savings accounts; retirement savings plans; life and disability insurance; and paid and unpaid time away from work. Compensation is $25.34–$29.80769. The actual offer may vary based on factors such as location, experience, qualifications, job type, and applicable collective bargaining agreements. The company will not pay less than minimum wage for this role.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, interact professionally with decision makers, and maintain confidential information.
Communication proficiency, both oral and written.
Customer focus, including with internal and external customers.
Organization skills.
Interpersonal skills.
Initiative.
Ability to multitask.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone coverage, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and support the Property Manager(s) in ensuring compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other items needed to operate the office.
Complete contract and certificates-of-insurance information accurately and promptly in contract administration software.
Track and file contracts and insurance certificates, and follow up on expirations.
Monitor and maintain the property maintenance work order system and prepare monthly tenant-work-order status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Promote positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.