Property Administrator (CRE)

Cushman & Wakefield•Dallas, TX

1d•$24 - $28

About The Position

Performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and ensuring timely responses to and resolution of tenant requests and concerns. The role provides administrative support, assists with lease and contract administration, maintains property records and work order systems, supports tenant and client relationships, and helps with management reporting and budget preparation.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, interact professionally with decision makers, and maintain confidential information.
Communication proficiency, both oral and written.
Customer focus for internal and external customers.
Organization and interpersonal skills, initiative, and ability to multitask.

Nice To Haves

Bachelor’s degree.
Customer service experience.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, including tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with the bidding process and support Property Managers in ensuring compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Ensure the office is stocked with supplies and other required items.
Complete contract and certificates of insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
Monitor and maintain the property maintenance work order system and prepare monthly status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Foster positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.