Property Administrator (CRE)

Cushman & Wakefield•Richardson, TX

6d•$25 - $30

About The Position

Performs the administrative functions of the Property Management Team, maintaining a high level of professionalism in property matters and responding promptly to tenant requests and concerns. The role provides administrative support for property management, lease administration, contracts, invoices, work orders, reporting, and tenant service. The job operates in a professional office environment and routinely uses standard office equipment.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction and interact professionally with decision makers.
Ability to maintain confidential information.
Communication proficiency, both oral and written.
Customer focus with internal and external customers.
Organization skills.
Interpersonal skills.
Initiative.
Ability to multitask.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, tenant contacts, and insurance information; generate reports.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with the bidding process and help Property Manager(s) ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other items needed for the office.
Complete contract and certificate-of-insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates, and follow up on expirations.
Monitor and maintain the property maintenance work order system and prepare monthly work-order status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Foster positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.