Property Administrator (CRE)

Cushman & Wakefield•Phoenix, AZ

17d

About The Position

Performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and responding to and resolving tenant requests or concerns in a timely manner. The role supports property management operations through administrative, lease, contract, invoice, reporting, and work-order activities. The job operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. The employee may need to stand and walk for extended or continuous periods, ascend and descend staircases, ladders, or step stools, and travel outdoors between buildings in varying weather. Eligible employees may enroll in benefit programs that generally include health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance, and paid and unpaid time away from work. Competitive pay may vary based on factors including location, experience, qualifications, job type, and applicable collective bargaining agreements. The stated compensation range is $21.25–$25.00; the company will not pay less than minimum wage for the role.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, interface professionally with decision makers, and maintain confidential information.
Communication proficiency, both oral and written.
Customer focus for internal and external customers.
Organization skills.
Interpersonal skills.
Initiative.
Ability to multitask.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, including tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and support Property Managers in ensuring compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other required office items.
Complete contract and certificate of insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
Monitor and maintain the property maintenance work-order system and prepare monthly tenant work-order status reports for the Property Manager.
Maintain the property purchase-order system.
Maintain lease, contract, and other property management office files.
Promote positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.