Property Administrator (CRE)

Cushman & Wakefield•Louisville, KY

1d•$20 - $24

About The Position

The Property Administrator performs administrative functions for the Property Management Team and helps maintain a high level of professionalism in property matters. The role supports timely responses to and resolution of tenant requests and concerns. Duties may include administrative support, lease and contract administration, invoice and purchase order processing, work-order tracking, tenant and client relationship support, and assistance with management reports and budget preparation. The position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. The employee may need to stand and walk for extended or continuous periods, use stairs, ladders, or step stools, and travel outdoors between buildings in varying weather conditions.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, communicate professionally with decision makers, and maintain confidential information.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with bidding and help Property Managers ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Keep the office stocked with supplies and other required items.
Complete contract and certificate-of-insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates, and maintain a follow-up system for expirations.
Monitor and maintain the property maintenance work-order system and prepare monthly status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Promote positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.