Property Administrator (CRE)

Cushman & Wakefield • Phoenix, AZ

2d • $21 - $25

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and responding promptly to tenant requests and concerns. The role supports property managers with administrative, lease, contract, invoice, maintenance, reporting, and office functions, while fostering positive relationships with tenants and clients.

The position operates in a professional office environment and routinely uses standard office equipment. Physical tasks may include standing and walking for extended periods, using staircases, ladders, or step stools, and traveling outdoors between buildings in varying weather.

Requirements

• High school diploma or GED equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction, interface professionally with decision makers, and maintain confidential information.

Nice To Haves

• Bachelor’s degree preferred.
• Customer service experience preferred.

Responsibilities

• Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration, including tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Assist with bidding and help property managers ensure compliance with company policies and procedures.
• Prepare and code invoices for property manager approval.
• Maintain office supplies and other items needed for office operations.
• Complete contract and certificate-of-insurance information promptly and accurately in contract administration software.
• Track and file contracts and insurance certificates and follow up on expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly tenant work order status reports for the property manager.
• Maintain the property purchase order system.
• Maintain lease, contract, and other property management office files.
• Promote positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance programs.
• Flexible spending accounts and health savings accounts are generally included among benefit offerings.
• Retirement savings plans are generally included among benefit offerings.
• Life and disability insurance programs are generally included among benefit offerings.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED