Property Administrator (CRE)

Cushman & Wakefield • Pittsburgh, PA

2d • $26 - $30

About The Position

The Property Administrator performs administrative functions for the Property Management Team and helps maintain a high level of professionalism in property matters, including timely responses to and resolution of tenant requests or concerns. The role provides administrative support across property operations, lease administration, contracts, invoices, work orders, reporting, and tenant and client relations.

The position operates in a professional office environment and routinely uses standard office equipment. Physical activities may include standing and walking for extended periods, using staircases, ladders, or step stools, and traveling outdoors between buildings in varying weather conditions.

Requirements

• High school diploma or GED equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction, interact professionally with decision makers, and maintain confidential information.
• Communication proficiency, both oral and written.
• Customer focus with internal and external customers.
• Organization skills.
• Interpersonal skills.
• Initiative.
• Ability to multitask.

Nice To Haves

• Bachelor’s degree preferred.
• Customer service experience preferred.

Responsibilities

• Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration, tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Assist with bidding processes and support Property Managers in ensuring compliance with company policies and procedures.
• Prepare and code invoices for Property Manager approval.
• Keep the office stocked with supplies and other required items.
• Complete contract and certificate of insurance information promptly and accurately in contract administration software.
• Track and file contracts and insurance certificates, and maintain follow-up systems for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly tenant work order status reports for the Property Manager.
• Maintain the property purchase order system.
• Maintain lease and contract files and other files in the property management office.
• Promote positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance programs.
• Eligible employees may enroll in flexible spending accounts and health savings accounts.
• Eligible employees may enroll in retirement savings plans.
• Eligible employees may enroll in life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED