Property Administrator (CRE)

Cushman & Wakefield • Arlington, VA

5d • $29 - $34 • Onsite

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining professionalism in property matters and ensuring timely responses to and resolution of tenant requests or concerns. The role provides administrative and operational support for property management, including lease and contract administration, invoice and purchase-order processing, records maintenance, tenant service tracking, and management reporting.

Requirements

• High school diploma or GED equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction and interact professionally with decision makers.
• Ability to maintain confidential information.
• Communication proficiency, oral and written.
• Customer focus with internal and external customers.
• Organization skills.
• Interpersonal skills.
• Initiative.
• Ability to multitask.

Nice To Haves

• Bachelor’s degree preferred.
• Customer service experience preferred.

Responsibilities

• Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration, including tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and help Property Managers ensure compliance with company policies and procedures.
• Prepare and code invoices for Property Manager approval.
• Keep the office stocked with supplies and other required items.
• Complete contract and certificate of insurance information in contract administration software promptly and accurately.
• Track and file contracts and insurance certificates, and follow up on expirations.
• Monitor and maintain the property maintenance work-order system and prepare monthly tenant work-order status reports for the Property Manager.
• Maintain the property purchase-order system.
• Maintain lease and contract files and other files in the property management office.
• Foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Eligible employees may enroll in benefit programs generally including health, vision, and dental insurance; flexible spending accounts; health savings accounts; retirement savings plans; life and disability insurance; and paid and unpaid time away from work.
• Eligible employees receive competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED