Property Administrator (CRE)

Cushman & Wakefield•Charleston, SC

About The Position

The Property Administrator performs administrative functions for the Property Management Team and helps ensure professionalism in property matters, including timely responses to and resolution of tenant requests and concerns. The role may support one or more properties and includes administrative, lease, contract, invoice, reporting, and tenant-service responsibilities. The position operates in a professional office environment and routinely uses standard office equipment. The role may involve standing or walking for extended periods, using stairs, ladders, or step stools, traveling between buildings outdoors in varying weather, and remaining seated or standing in a stationary position for much of the workday.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, interface professionally with decision makers, and maintain confidential information.
Communication proficiency, both oral and written.
Customer focus for internal and external customers.
Organization skills, interpersonal skills, initiative, and ability to multitask.

Nice To Haves

Bachelor’s degree.
Customer service experience.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and help Property Managers ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other items required for office operations.
Complete contract and certificate of insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates and maintain follow-up for expirations.
Monitor and maintain the property maintenance work order system and prepare monthly work-order status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease and contract files and other files in the property management office.
Foster positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.