Property Administrator (CRE)

Cushman & Wakefield • Arlington, VA

4d

About The Position

Performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and ensuring timely responses to and resolution of tenant requests or concerns. The role provides administrative and operational support for property management, lease administration, contracts, invoices, tenant service requests, reporting, and office operations.

The position operates in a professional office environment and routinely uses standard office equipment. Physical duties may include extended standing and walking, using stairs, ladders, or step stools, traveling outdoors between buildings in varying weather, and remaining seated or standing in a stationary position for much of the workday.

Eligible employees may enroll in a variety of benefit programs. Pay for the role is $28.60–$33.65; the offered compensation may depend on factors including work location, experience, qualifications, and applicable collective bargaining agreements.

Requirements

• High school diploma or GED equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction, interact professionally with decision makers, and maintain confidential information.
• Strong oral and written communication, customer focus, organization, interpersonal skills, initiative, and multitasking ability.

Nice To Haves

• Bachelor’s degree preferred.
• Customer service experience preferred.

Responsibilities

• Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration, including tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and support Property Managers in ensuring compliance with company policies and procedures.
• Prepare and code invoices for Property Manager approval.
• Maintain office supplies and other items needed for office operations.
• Complete contract and certificates of insurance information promptly and accurately in contract administration software.
• Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly tenant work order status reports for the Property Manager.
• Maintain the property purchase order system and lease, contract, and other property management office files.
• Foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance; flexible spending accounts; health savings accounts; retirement savings plans; life and disability insurance programs; and paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED