Property Administrator (CRE)

Cushman & Wakefield • Santa Ana, CA

8d • $27 - $32

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and ensuring timely responses to and resolution of tenant requests or concerns. The role provides administrative, lease, contract, invoice, work-order, purchasing, reporting, and tenant-service support to the property management office. The position operates in a professional office environment and routinely uses standard office equipment.

Requirements

• High school diploma or GED equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction, communicate professionally with decision makers, and maintain confidential information.

Nice To Haves

• Bachelor’s degree preferred.
• Customer service experience preferred.

Responsibilities

• Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration, including tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Assist with the bidding process and help Property Managers ensure compliance with company policies and procedures.
• Prepare and code invoices for Property Manager approval.
• Maintain office supplies and other items needed for office operations.
• Complete contract and certificates-of-insurance information promptly and accurately in contract administration software.
• Track and file contracts and insurance certificates, and follow up on expirations.
• Monitor and maintain the property maintenance work-order system and prepare monthly tenant work-order status reports for the Property Manager.
• Maintain the property purchase-order system.
• Maintain lease, contract, and other property management office files.
• Promote positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Eligible employees may enroll in health insurance, vision insurance, and dental insurance.
• Eligible employees may enroll in flexible spending accounts and health savings accounts.
• Eligible employees may enroll in retirement savings plans.
• Eligible employees may enroll in life and disability insurance programs.
• Eligible employees may receive paid and unpaid time away from work.
• Competitive pay, subject to eligibility factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED