Property Administrator (CRE)

Cushman & Wakefield•Louisville, KY

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and responding promptly to tenant requests and concerns. The role supports property management operations through office administration, lease and contract administration, invoice and purchase-order processing, work-order tracking, reporting, and tenant and client relationship support. The position operates in a professional office environment and routinely uses standard office equipment. Physical duties may include standing and walking for extended or continuous periods, using staircases, ladders, or step stools, and traveling outdoors between buildings in varying weather conditions. Compensation is $20.43–$24.04. Eligible employees may enroll in benefit programs generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance, and paid and unpaid time away from work.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction and interact professionally with decision makers.
Ability to maintain confidential information.
Ability to stand and walk for extended or continuous periods, use staircases, ladders, and/or step stools, and travel outdoors between buildings in varying weather conditions.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and support Property Managers in ensuring compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other items required for office operations.
Complete contract and certificates of insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates and follow up on expirations.
Monitor and maintain the property maintenance work-order system and prepare monthly tenant work-order status reports for the Property Manager.
Maintain the property purchase-order system.
Maintain lease, contract, and other property management office files.
Promote positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.