Property Administrator (CRE)

Cushman & Wakefield•Saint Louis, MO

13d

About The Position

The Property Administrator performs administrative functions for the Property Management Team and maintains a high level of professionalism in handling property matters, including responding to and resolving tenant requests and concerns. The role oversees lease administration, collections, compliance, property staff, inspections, budgets, vendor contracts, lease abstraction, reporting, construction work, and communication among tenants, clients, leasing teams, and property management teams. The position operates in a professional office environment and involves using standard office equipment. It also requires travel between properties, including outdoor travel in varying weather conditions. Physical activities may include moving between floors, climbing stairs, and sitting or standing for much of the workday.

Requirements

At least 3 years of real estate property management or related experience.
Real estate license.
Strong knowledge of finance and building operations.
Ability to analyze, prioritize, and delegate.
Ability to effectively manage a team of professionals, including employees and vendors.
Previous experience analyzing and negotiating commercial lease and/or contract language.
Advanced knowledge of Microsoft Office Suite.

Nice To Haves

Bachelor’s degree in Business Administration or a related discipline.
CPM, RPA, or CSM designation, or currently working toward one.

Responsibilities

Perform all lease administration duties.
Monitor collections and coordinate default proceedings.
Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives.
Provide management and leadership to property staff, including hiring and performance management.
Develop a comprehensive annual property inspection process and complete inspections as required by the asset, company best practices, or client requirements.
Develop operating and capital budgets, track variances, oversee CAM reconciliations, and ensure a smooth recovery process.
Bid, negotiate, and manage vendor contracts in accordance with company or client requirements.
Accurately abstract property leases in lease administration software.
Coordinate with third-party owners and the accounting team to ensure contract compliance, including preparing accurate and timely reports.
Coordinate and oversee tenant and building construction work on behalf of the client to ensure timely and accurate completion.
Participate in leasing and client team meetings and support effective communication between leasing and property management teams to achieve client goals.
Build and foster positive relationships with tenants, external clients, and internal clients.