Property Administrator (CRE)

Cushman & Wakefield•Minneapolis, MN

12d•$23 - $28

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining professionalism in property matters and ensuring timely responses to and resolution of tenant requests or concerns. The role provides administrative support, assists with lease and contract administration, supports property managers with reporting and budgeting, and helps maintain positive relationships with tenants and clients. The position operates in a professional office environment and routinely uses standard office equipment. Duties may require extended periods of standing and walking, use of stairs, ladders, or step stools, and travel between buildings outdoors in varying weather. The employee may also remain stationary, sitting or standing, for 85% of the time.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction and interact professionally with decision makers.
Ability to maintain confidential information.

Nice To Haves

Bachelor’s degree.
Customer service experience.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with the bidding process and help property managers ensure compliance with company policies and procedures.
Prepare and code invoices for the Property Manager’s approval.
Keep the office stocked with supplies and other required items.
Complete contract and certificate of insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates and follow up on expirations.
Monitor and maintain the property maintenance work order system and prepare monthly tenant work-order status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Promote positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.