Property Administrator (CRE)

Cushman & Wakefield•Houston, TX

About The Position

The Property Administrator performs administrative functions for the Property Management Team and helps maintain a high level of professionalism in property matters. The role includes responding promptly to tenant requests and concerns, supporting property management operations, and fostering positive relationships with tenants and clients. The position works in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Physical activities may include extended standing and walking, using staircases, ladders, or step stools, and traveling between buildings outdoors in varying weather conditions. The role may require remaining stationary (sitting or standing) for 85% of the time and regularly operating office machinery. Eligible employees may enroll in benefit programs generally including health, vision, and dental insurance; flexible spending and health savings accounts; retirement savings plans; life and disability insurance; and paid and unpaid time away from work. The stated compensation range is $24.01–$28.25. Pay may vary based on factors including location, experience, qualifications, job type, and other eligibility considerations. The company will not pay less than minimum wage for the role.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, interface professionally with decision makers, and maintain confidential information.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, including tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with bidding and support Property Managers in ensuring compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other items needed for the office.
Complete contract and certificate-of-insurance information promptly and accurately in contract administration software.
Track and file contracts and insurance certificates, and maintain a follow-up system for expirations.
Monitor and maintain the property maintenance work order system and prepare monthly status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Promote positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.