Property Administrator

Colliers International Valuation & Advisory Services • Chicago, IL

10d • Onsite

About The Position

Colliers is hiring a Property Administrator for its commercial office portfolio in downtown Chicago. The role supports all aspects of day-to-day property operations and requires strong organization, attention to detail, initiative, and the ability to manage a high volume of administrative and operational tasks accurately and on deadline. The Property Administrator works collaboratively with the property management team and communicates professionally with tenants, owners, vendors, and contractors to support efficient operations and exceptional tenant service.

The position includes processing invoices and supporting accounts receivable and other financial administration; maintaining vendor and tenant records and tracking compliance documents; assisting with financial documentation, expense tracking, and recurring reports; monitoring deadlines and follow-up items; and handling work orders, service requests, building access requests, and property records. Prior experience in commercial real estate, property management, or administrative support is preferred but not required. Applications are accepted on an ongoing basis. Applicants must be authorized to work in the United States; the employer will not sponsor work visas.

Requirements

• Strong organizational and time-management skills, including the ability to prioritize multiple responsibilities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy, particularly with financial and administrative tasks.
• Strong decision-making capabilities and ability to provide a high level of service to tenants.
• Excellent customer-service skills; proactive, results-oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy or quality.
• Ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment.

Nice To Haves

• Previous experience in commercial real estate, property management, or an administrative support role.
• Familiarity with real estate software such as Yardi, Angus, or similar platforms.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with contracts, lease agreements, accounts payable, and invoice processing.

Responsibilities

• Process a high volume of weekly invoices, ensuring accurate coding and timely submission.
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions.
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements.
• Assist the property management team with financial documentation, expense tracking, and recurring reporting requirements.
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively follow up on tasks requiring attention.
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenant needs in a timely manner to help ensure lease obligations are met.
• Manage administrative tasks, including work orders, service requests, building access requests, and property records.

Benefits

• Employer-subsidized medical benefits, including prescription coverage, dental, and vision.
• Employer-paid basic life and AD&D insurance.
• Short-term and long-term disability insurance.
• Company 401(k) plan with employer match.
• 10 days of sick leave.
• A minimum of 15 days of vacation annually; certain senior-level roles are eligible for unlimited time off.
• 10 paid holidays plus two personal flex days per calendar year.
• Paid parental leave: 12 weeks for birth parents and 4 weeks for non-birth parents, including adoptive and foster parents, after 90 days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed