Property Administrator - Berkeley
About The Position
The Property Administrator assists the Senior Property Manager with management, maintenance, and operations for two Class A creative life science projects totaling more than 351,000 square feet in Berkeley and Emeryville, as well as a retail project in South San Francisco. The role focuses on customer service and tenant relations, supporting occupancy and maintaining the properties at a high standard. The position is non-exempt and is primarily office-based, with up to 5% travel by car within the Bay Area. Occasional overtime and extended hours during peak transaction cycles may be required. The administrator may assist with supervision of onsite staff, contractors, and vendors.
Requirements
- Fluency in Microsoft Word and Excel.
- Excellent oral and written communication skills.
- Superior tenant relations and customer service skills.
- Commitment to meeting deadlines, integrity, strong work ethic, and leadership qualities.
- Good organizational skills.
- Ability to prioritize multiple tasks.
- Attention to detail.
- Ability to work independently.
Nice To Haves
- Bachelor's degree preferred.
- One to two or more years of relevant commercial real estate experience; experience is not required.
- Familiarity with accounting software programs; the company currently uses Yardi.
- Real estate license.
Responsibilities
- Serve as the primary point of contact for tenant requests; coordinate service calls and follow up on them.
- Provide administrative oversight, including phones and office services, and manage visitors to the project.
- Maintain insurance certificates, accounts receivable and accounts payable, vendor activity records, security systems and controls, and electronic and hard-copy files.
- Track building maintenance inspections that tenants are responsible for.
- Issue and track parking and site access cards.
- Maintain and track tenant environmental reports.
- Assist in managing and maintaining the assets to maximize income, control expenses, preserve asset value, and sustain occupancy through high-quality tenant service.
- Assist project team members with marketing to support timely leasing and renewals of existing tenants.
- Assist with regular property inspections to ensure the asset is maintained appropriately and to safeguard tenants and visitors.
- Assist with supervision of onsite staff, including day porters and security, as well as contractors and vendors performing work on the assets.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
