Property Administrator II

JPL/NASA•Pasadena, CA

5d•$85,592 - $95,056•Onsite

About The Position

The Asset and Property Management Group (643A) at JPL is seeking a Property Administrator II to administer property control program activities and maintain accountability for government- and customer-furnished property in accordance with federal regulations and institutional policies. The role oversees property records across the asset lifecycle, from receipt and identification through use, calibration, maintenance, and final disposition. It requires independent work under limited supervision, resolution of complex inventory discrepancies, coordination with subcontractors, and audit readiness across assigned organizations. The position also supports property reconciliations, regulatory compliance reviews, workflow improvements, enterprise tracking system testing, and guidance for asset custodians and administrative personnel. It may lead small teams or task groups for targeted initiatives and represent Property Administration in operational coordination meetings.

Requirements

Typically requires a bachelor's degree in business administration, Supply Chain Management, Logistics, or a related discipline and at least 3 years of related experience, or a master's degree and at least 1 year of related experience.
Demonstrated experience administering government- and customer-furnished property under FAR Part 45 / FAR 52.245-1 and the NASA FAR Supplement.
Experience managing and tracking government property associated with purchase orders and subcontracts.
Ability to work independently under limited supervision, analyze complex factors, and exercise judgment to resolve inventory discrepancies.
Strong interpersonal, written, and verbal communication skills to interface effectively with project personnel, institutional leadership, and external agency representatives.

Nice To Haves

Active certification from the National Property Management Association (e.g., CPPS or CPPA), National Contract Management Association, or Association for Supply Chain Management.
Familiarity with NASA Program Requirements (NPR 4200.1) and loan agreement administration workflows.
Experience using enterprise ERP platforms and modules such as Oracle Asset Tracking or Oracle Fixed Assets.

Responsibilities

Administer inventory and accountability records for government- and customer-furnished personal and real property from receipt through final disposition.
Conduct physical inventory sample audits and verify asset tagging and identification against contractual requirements and institutional guidelines.
Partner with subcontractors, Subcontract Managers, and Contract Technical Managers to resolve property matters, monitor off-site property, and verify contractual compliance.
Investigate, document, and resolve inventory adjustments, loss/damage/destruction reports, title issues, and liability determinations.
Track equipment calibration, repair, servicing, and utilization; investigate and verify equipment operational status and maintain auditable records.
Coordinate excessing, screening, transfer, and authorized disposal of surplus or obsolete property, including materials requiring specialized disposal protocols.
Apply FAR, NASA FAR Supplement, and institutional requirements to prepare physical and fiscal asset reconciliations, review processes for regulatory adherence, and recommend corrective actions.
Complete assignment milestones under general direction, approve routine property actions for compliance, and evaluate methods for resolving operational challenges.
Evaluate property administration workflows and suggest improvements to methods, data reporting, or tool utilization.
Participate in User Acceptance Testing for enterprise tracking system upgrades.
Provide functional guidance, informal mentoring, and orientation to asset custodians and administrative personnel on property policies, tracking workflows, and system transactions.
May lead small teams or task groups on initiatives such as annual inventory reconciliation, floor checks, or storage room realignments.
Represent Property Administration in division operational alignment meetings and routine administrative coordination meetings.
Maintain awareness of industry and government property practices, technologies, and standards, including through occasional participation in professional organizations.
Perform other related duties and special assignments as directed.