Property Administrator II

NASA Jet Propulsion Laboratory

1d•$85,592 - $95,056•Onsite

About The Position

The Property Administrator II administers property control program activities to ensure continual accountability of government- and customer-furnished property in accordance with federal regulations, including FAR/NFS, and institutional policies. The role oversees property accountability records through the asset lifecycle, from receipt and identification through utilization, calibration, maintenance, and final disposition. It works independently under limited supervision to evaluate methods, resolve complex inventory discrepancies, partner with subcontractors on contract compliance, and support audit readiness and asset reconciliation across assigned organizations. The position also reviews and improves property administration workflows, supports upgrades to enterprise tracking systems, and provides functional guidance to asset custodians and administrative personnel. It may lead small teams or task groups on targeted initiatives and represent Property Administration in operational and administrative coordination meetings. The role is based at JPL in Pasadena, California.

Requirements

Typically requires a bachelor’s degree in business administration, Supply Chain Management, Logistics, or a related discipline and at least 3 years of related experience, or a master’s degree and at least 1 year of related experience.
Demonstrated experience administering government- and customer-furnished property under FAR Part 45 / FAR 52.245-1 and the NASA FAR Supplement (NFS).
Experience managing and tracking government property associated with purchase orders and subcontracts.
Ability to work independently under limited supervision, analyze complex factors, and exercise judgment to resolve inventory discrepancies.
Strong interpersonal, written, and verbal communication skills to interface with project personnel, institutional leadership, and external agency representatives.

Nice To Haves

Active certification from the National Property Management Association (NPMA), such as CPPS or CPPA; the National Contract Management Association (NCMA); or the Association for Supply Chain Management (ASCM).
Familiarity with NASA Program Requirements (NPR 4200.1) and loan agreement administration workflows.
Experience using enterprise ERP platforms and modules such as Oracle Asset Tracking or Oracle Fixed Assets.

Responsibilities

Administer inventory and accountability records for government- and customer-furnished personal and real property from receipt through final disposition.
Conduct physical inventory sample audits and verify asset tagging and identification against contractual requirements and institutional guidelines.
Work with subcontractors, Subcontract Managers, and Contract Technical Managers to resolve property matters, monitor off-site property, and verify compliance with contractual terms.
Investigate, document, and resolve inventory adjustments, loss/damage/destruction reports, title issues, and liability determinations.
Track equipment calibration, repair, servicing, and utilization; investigate and verify equipment status and maintain auditable records.
Coordinate the excessing, screening, transfer, and authorized disposal of surplus or obsolete property, including items requiring specialized disposal protocols.
Apply relevant FAR, NASA FAR Supplement, and NPR requirements to prepare physical and fiscal asset reconciliations, review processes for regulatory adherence, and recommend corrective actions.
Complete assignment milestones under general direction, approve routine property actions for compliance, and evaluate methods for resolving operational challenges.
Evaluate property administration workflows and suggest improvements to methods, data reporting, or tool utilization; participate in User Acceptance Testing for enterprise tracking system upgrades.
Provide functional guidance, informal mentoring, and orientation to division asset custodians and administrative personnel on policies, workflows, and system transactions.
May lead small teams or task groups on initiatives such as annual physical inventory reconciliation, floor checks, or storage room realignments.
Represent Property Administration at division operational alignment meetings and routine administrative coordination meetings.
Maintain awareness of evolving industry and government property practices, technologies, and standards, including through occasional participation in professional organizations.
Perform other related duties and special assignments as directed.