Project Management Coordinator�

Baxter & Woodman•Naperville, IL

1d•Hybrid

About The Position

The Project Management Coordinator is responsible for maintaining the organization’s Project Management system and ensuring the accuracy, completeness, and timeliness of project data. This role supports Project Managers by monitoring project status, analyzing reports, identifying risks or issues, and following up to ensure required actions and data corrections are completed. The Project Management Coordinator plays a key role in improving project visibility, accountability, and overall project performance.

Requirements

Bachelor’s degree in Accounting or Project Management
1+ years of experience in a project management role, ideally within environments such construction or engineering.
Experience working with Project Management systems or ERP platforms
Prior experience supporting project-based teams or environments
Strong analytical skills with attention to detail and data accuracy
Ability to analyze and report on project and financial data
Excellent communication and professional follow-up with managers
Strong organization, time management, and problem-solving abilities
Proficient in Microsoft Excel and Microsoft Office Suite
Continuous improvement mindset

Nice To Haves

Project Management certification (PMP or similar)

Responsibilities

Maintain and manage the Project Management system, ensuring project records are accurate, current, and complete
Perform regular data verification and quality checks to ensure consistency across projects
Support system improvements, standardization, and best practices for project data entry and reporting
Pull and prepare regular and ad hoc project reports related to schedule, financials, scope, and client status
Analyze project data to identify trends, risks, inconsistencies, and potential issues
Validate project information related to budgets, forecasts, timelines, and deliverables
Review project status and performance metrics to identify problem areas or projects at risk
Communicate findings to Project Managers, clearly outlining: Identified project or client issues, Data gaps or inaccuracies, Required follow-up actions or information needed
Track resolution of issues and follow up to ensure corrective actions are completed
Serve as a liaison between Project Managers, Finance, and management regarding project data and reporting
Provide guidance and support to Project Managers on project documentation, system usage, and reporting expectations
Assist with standardizing project tracking processes and documentation