Emergency Management Project Coordinator

Weber County•Ogden, UT

About The Position

Under the general guidance and supervision of the Director of Emergency Management, the Emergency Management Project Coordinator performs management functions for Weber County Emergency Management programs, including CERT, Emergency Communications, Volunteer and Donations Management, and GIS/EOC. The position assists with emergency plan reviews and updates; training and exercises; meeting organization and scheduling; office organization and files; equipment support; and other division duties as assigned. The coordinator supports emergency preparedness, response, and recovery activities across Weber County. Duties include managing volunteer and communications programs, assisting with logistics and equipment readiness, supporting the Emergency Coordination Center and mobile command post, coordinating with county departments and external partners, and providing on-scene or Emergency Coordination Center support during declared disasters or extraordinary emergencies as needed. The position reports routinely to the Director of Emergency Management on volunteer programs and assigned tasks and may be assigned to planned county events or off-hours call-outs during critical incidents. The position supervises volunteers. Applicants must be able to perform the essential functions with or without reasonable accommodation. Work may occur outdoors in varying weather and occasionally near moving mechanical parts, at high or precarious places, or in wet or humid conditions; office settings are usually quiet and outdoor noise is usually moderate.

Requirements

Associate degree in an emergency-management-related or related field, such as emergency response, public safety, EMT/EMS, or military; alternatively, a high school diploma and two years of related emergency response, public safety, military, or EMS/EMT/AEMT experience.
Two years of experience in emergency management, emergency response, public safety, EMS/EMT, military, or a related field.
Must obtain Community Emergency Response Team (CERT) certification within one year of starting.
Must obtain CERT Train the Trainer and CERT Program Manager certifications within two years.
A HAM radio license, or agreement to obtain one within two years.
Valid Utah driver's license and a good driving record.
Must meet Weber County/Sheriff's Office background qualifications.
Willingness to work planned events or off-business-hours call-outs during critical incidents when needed.
Working knowledge of disaster planning, response, recovery, and mitigation.
Skills using emergency communications equipment and logistics, and in writing and communications; familiarity with standard computer applications, including word-processing software, smartphones, copy machines, and mobile and handheld radios.
Ability to organize and schedule facilities and meetings; communicate effectively verbally and in writing; establish and maintain effective working relationships and partnerships with agencies, boards, groups, and the public; and make sound decisions.
Ability to meet the position's physical demands, including occasional lifting or moving of up to 50 pounds.

Nice To Haves

FEMA Professional Development Series and Advanced Professional Series or Basic Academy training; alternatively, willingness to complete the training within the first two years or another timeframe agreed upon with the WCEM Director.
CDL license.

Responsibilities

Support the Weber County CERT Program, including scheduling council meetings and trainings, preparing agendas and minutes, arranging instructors, administering CERT courses and refreshers, maintaining rosters, collecting equipment fees, ensuring course requirements are met, and organizing the final mock-disaster exercise.
Maintain CERT equipment, inventory, and maintenance records, including equipment in the CERT Truck; support and mentor city CERT Council members.
Manage the Weber County Emergency Communications/ARES program, supporting meetings, uniforms, minutes, call-out scheduling, training, applicant administration, and other program needs.
Raise Emergency Communications equipment needs and concerns with the Homeland Security and Emergency Management Program Director and help maintain Mobile Command equipment for planned and real events.
Manage the Weber County Emergency Management Volunteer program, including community preparedness outreach, volunteer training and vetting, exercises, and preparation for Donations Management and related emergency assistance centers.
Attend monthly Local Emergency Planning Committee meetings; assist with minutes, scheduling, the annual LEPC Peer Exchange Conference, and executive committee needs.
Provide administrative support, including scheduling meetings and training, preparing agendas and exercise documents, collecting Tier 2 reports, filing, and organizing emergency management supplies and preparedness materials.
Assist with Northern Region Homeland Security Coalition grant applications, tracking, reimbursement requests, and allocation documentation for participating counties, agencies, and jurisdictions.
Assist the EM Tech/Planner with logistics and preparedness planning; provide backup for equipment management and Logistics Team supervisory duties when that employee is absent.
Support disaster response and recovery on-scene or in the Emergency Coordination Center during declared disasters or extraordinary emergencies, as needed.
Assist with preparedness training for county departments, city emergency managers, special districts, private-sector partners, and volunteer agencies.
Learn WCSO Logistics Team processes and emergency equipment maintenance and operational-readiness procedures; assist with maintaining an accurate county disaster-equipment inventory.
Help establish, coordinate, staff, and operate the Emergency Coordination Center and/or mobile command post; assist with implementing ECC procedures and maintaining assigned equipment and supplies.
Coordinate with county departments and districts regarding emergency support functions outlined in the Comprehensive Emergency Management Plan.
Conduct research as needed for planning and response.
Assist with planned county events and perform other duties as assigned.