Emergency Management Project Coordinator

Weber County•Ogden, UT

About The Position

The Emergency Management Project Coordinator works under the general guidance and supervision of the Director of Emergency Management. The position manages Weber County Emergency Management programs, including CERT, Emergency Communications, Volunteer and Donations Management, and GIS/EOC, and assists with emergency plan reviews and updates, training and exercises, meeting coordination, office organization, and equipment support. The coordinator also performs other division duties as assigned. The role supports disaster preparedness, response, recovery, and mitigation across Weber County and partner jurisdictions. It includes maintaining emergency equipment and supplies, assisting with the Emergency Coordination Center and mobile command post, coordinating with county departments and districts on emergency support functions, and providing response or recovery support on-scene or in the Emergency Coordination Center during declared disasters or extraordinary emergencies. The position supervises volunteers and reports routinely to the Director of Emergency Management regarding volunteer programs and assigned tasks. The position is full-time. The employee must be willing to work planned events or respond to call-outs outside business hours when needed. The job involves occasional field work in outdoor weather conditions and lifting or moving up to 50 pounds.

Requirements

An associate’s degree in emergency management or a related field, emergency response, public safety, EMT/EMS, military, or a related area; alternatively, a high school diploma and two years of related experience may be used in lieu of the degree.
Two years of emergency management, emergency response, public safety, EMS/EMT, military, or related experience.
Obtain Community Emergency Response Team (CERT) certification within one year of starting the position.
Obtain CERT Train the Trainer and CERT Program Manager certifications within two years.
Hold a HAM radio license or agree to obtain one within two years.
Possess a valid Utah driver’s license and a good driving record.
Meet Weber County/Sheriff’s Office background qualifications.
Be willing to work planned events or call-outs during critical incidents outside business hours when needed.
Working knowledge of disaster planning, response, recovery, and mitigation.
Skills using emergency communications equipment, logistics, writing and communications, standard computer applications including word processing software, a smartphone, a copy machine, and mobile and handheld radios.
Ability to organize and schedule facilities and meetings effectively.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with outside agencies, boards, groups, and the public.
Ability to maintain partnerships that help accomplish emergency management goals and objectives.
Ability to make sound decisions.
Ability to perform the essential job functions with or without reasonable accommodation.

Nice To Haves

FEMA Professional Development Series and Advanced Professional Series or Basic Academy training; alternatively, agreement to complete the training within the first two years or another time frame agreed upon with the WCEM Director.
A commercial driver’s license (CDL).

Responsibilities

Coordinate the Weber County CERT Program, including council meetings, agendas and minutes, monthly trainings, CERT courses and refreshers, participant rosters and requirements, fees, instructors, and final-course mock disaster operations.
Maintain CERT equipment, inventory, and maintenance, including equipment in the CERT Truck.
Support and mentor city CERT Council members and their programs.
Manage the Weber County Emergency Communications/ARES (Commo Team) program; support meetings, uniforms, minutes, call-out scheduling, training, applicant administration, and other team needs.
Bring Commo Team equipment concerns and needs to the Homeland Security and Emergency Management Program Director.
Assist the Logistics Team in maintaining Mobile Command equipment for Commo Team use at planned and real events.
Manage the Weber County Emergency Management Volunteer program, including public preparedness outreach and volunteer-team training, vetting, and exercises for donations management and related centers.
Attend monthly Local Emergency Planning Committee meetings and assist with minutes, scheduling, the annual LEPC Peer Exchange Conference, and executive committee needs on behalf of the division.
Provide administrative support, including scheduling meetings and training, preparing agendas and documents, recording minutes, collecting TIER 2 reports, filing, and organizing supplies and preparedness materials.
Assist with Northern Region Homeland Security Coalition grant applications, tracking, reimbursement requests, and allocation documentation for the participating counties and agencies.
Assist the EM Tech/Planner with logistics and preparedness planning and serve as backup for equipment management and Logistics Team supervisory duties when needed.
Support response and recovery activities on-scene or in the Emergency Coordination Center during declared disasters or extraordinary emergencies.
Assist with preparedness training for county departments, city emergency managers, special districts, private-sector organizations, and volunteer partner agencies.
Assist the Emergency Management Technician/Planner/Coordinator with equipment needs and other tasks assigned by the Director.
Learn WCSO Logistics Team processes and emergency-equipment maintenance and readiness procedures to provide backup for the EM Technician.
Assist in maintaining an accurate, current inventory of disaster equipment in Weber County.
Assist in establishing, coordinating, staffing, and operating the Emergency Coordination Center and/or mobile command post; support ECC policies and procedures and maintain assigned equipment and supplies.
Assist with coordinating county departments and districts in carrying out emergency support functions under the county Comprehensive Emergency Management Plan.
Conduct research for planning and response as needed.
Assist with planned county events assigned to Emergency Management.
Perform other duties as assigned.