Relocation Project Management Data Coordinator

JLL•Mountain View, CA

7d•Onsite

About The Position

The Relocation Project Management (RPM) Coordinator supports relocation project and account teams by coordinating meetings and conference rooms, maintaining calendars, assembling and proofreading project documents, and ensuring documents are uploaded to centralized folders in collaboration with the Assistant Relocation Project Manager. The coordinator receives and processes client requests and helps enter and process information for project and account issue tracking and resolution. The role manages individual move requests from start to finish, coordinates scheduled events and move-related work with property management, facilities management, vendors, client representatives, and other involved parties, and helps ensure activities follow documented client and JLL policies and procedures. Duties also include work order and small project coordination, move-day and inventory activities, and coordination of ergonomic assessments and workstation accommodations. This is an on-site position in Mountain View, California. The role requires flexibility with work hours and travel as needed. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship. Expected compensation is $65,400–$86,050 per year.

Requirements

Excellent written and verbal communication skills.
Strong interpersonal skills and ability to interact with executive-level internal and external clients.
AutoCAD experience.
Flexibility with work hours and travel as needed.
Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

0–3 years of practical experience.
Ability to multitask and work both independently and as part of a team.
Organizational and detail-oriented skills, including the ability to prioritize and manage differing business needs.

Responsibilities

Schedule meetings and conference rooms, maintain calendars, and support project and account teams.
Assemble and proofread project documents and coordinate their upload to centralized folders with the Assistant Relocation Project Manager.
Receive and process client requests and assist with entering and processing information for project and account issue tracking and resolution.
Manage individual move requests from end to end.
Coordinate scheduled events with property management, facilities management, and all parties involved in relocations.
Ensure project and account activities and processes comply with documented client and JLL policies and procedures.
Coordinate work orders and small project execution with vendors, including furniture reconfigurations and space enhancements.
Perform pre-move and move-day duties, including pre- and post-move inventories, check-outs and check-ins, furniture inventory, posting move signage, and supervising movers.
Receive and process client ergonomic requests.
Coordinate ergonomic assessment scheduling with end users, conduct assessments, order products as appropriate, and follow up on assessments.
Coordinate workstation accommodations for employees with client representatives.