Relocation Project Management Data Coordinator

JLL•San Francisco, CA

7d•Onsite

About The Position

The Relocation Project Management (RPM) Coordinator supports project and account teams by managing meetings, calendars, project documentation, client requests, and issue tracking. The role works with the Assistant Relocation Project Manager to ensure project documents are accurately assembled, proofread, and uploaded to centralized folders. The coordinator manages individual move requests from start to finish, coordinates scheduled relocation events with property and facilities management and other involved parties, and helps ensure project activities follow documented client and JLL policies and procedures. The position also coordinates vendor work orders and small projects, supports pre-move and move-day activities, processes ergonomic requests, and coordinates ergonomic assessments and workstation accommodations. This is an on-site position in San Francisco, California. Flexibility with work hours and travel is required as needed. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

Excellent written and verbal communication skills.
Strong interpersonal skills and the ability to interact with executive-level internal and external clients.
AutoCAD experience.
Flexibility with work hours and travel as needed.
Authorization to work in the United States without sponsorship.

Nice To Haves

0–3 years of practical experience.
Ability to multitask and work both in a team and independently.
Organizational and detail-oriented skills, including the ability to prioritize and manage differing business needs.

Responsibilities

Schedule meetings and conference rooms, maintain calendars, and support project and account teams.
Accurately assemble and proofread project documents and coordinate their upload to centralized folders with the Assistant Relocation Project Manager.
Receive and process client requests and assist with entering and processing project or account issue-tracking information.
Manage individual move requests from end to end.
Coordinate scheduled events with property management, facilities management, and all parties involved in relocations.
Ensure project and account activities and processes follow documented client and JLL policies and procedures.
Coordinate work orders and small project execution with vendors, including furniture reconfigurations and space enhancements.
Perform pre-move and move-day duties, including pre- and post-move inventory and check-in/check-out, furniture inventory, posting move signage, and supervising movers.
Receive and process client ergonomic requests.
Coordinate ergonomic assessment scheduling with end users, conduct assessments, order products when appropriate, and follow up on assessments.
Coordinate workstation accommodations for employees with client representatives as needed.