Project Management Coordinator

Univision•Miami, FL

4d•Onsite

About The Position

The Engineering Project Management department supports the planning and execution of engineering, technology, and broadcast infrastructure projects across the organization. The Project Management Coordinator provides day-to-day coordination, tracking, documentation, and follow-through across the project portfolio, working with Engineering, Broadcast Operations, Technology, Finance, Procurement, Supply Chain, and external vendors. The role supports Project Managers in keeping projects organized, on track, and moving forward by coordinating people, information, schedules, and resources. The position is 100% onsite.

Requirements

2–4 years of experience in project coordination, operations, administration, engineering, technology, or a related environment.
Strong organizational skills and exceptional attention to detail.
Strong proficiency in Microsoft Office, particularly Excel and PowerPoint.
Ability to manage multiple projects, priorities, and deadlines simultaneously.
Strong written and verbal communication skills.
Excellent follow-through and a proactive approach to problem solving.
Ability to work effectively across multiple functions and with both internal and external stakeholders.
Ability to work 100% onsite.

Nice To Haves

Bachelor's degree preferred in Business, Engineering, Project Management, Technology, or a related field.
Experience coordinating vendors, purchase orders, invoices, procurement, or logistics.
Experience in media, broadcast, engineering, or technology environments.

Responsibilities

Support Project Managers with the day-to-day coordination and execution of engineering and operational projects.
Maintain project plans, schedules, trackers, action items, milestones, and deliverables.
Coordinate project meetings, agendas, notes, follow-ups, and stakeholder communications.
Track project deadlines, dependencies, and outstanding actions, and proactively follow up with stakeholders.
Maintain project budgets, purchase orders, invoices, commitments, and spend trackers.
Support Project Managers with budget updates, forecasting, reconciliation, and reporting.
Coordinate with vendors on quotes, purchase orders, deliveries, schedules, and project requirements.
Track vendor deliverables, invoices, shipments, and outstanding issues.
Support Procurement and Finance processes related to project purchases.
Track equipment orders, shipments, deliveries, inventory, and installation schedules.
Coordinate logistics between vendors, Engineering, Operations, Facilities, and other stakeholders.
Maintain organized project files, contracts, purchase orders, schedules, and other project documentation.
Prepare project status reports, presentations, trackers, and other materials for project and leadership meetings.
Identify and escalate potential delays, risks, or issues to the Project Manager.
Support project closeout activities and ensure outstanding deliverables and documentation are completed.