Project Invoicing Associate I

HNTB Corporation • Overland Park, KS

5d • Onsite

About The Position

The Project Invoicing Associate I partners with office project finance and management teams across HNTB to support project cost presentation and client invoicing. The role ensures project costs are invoiced timely and accurately in accordance with contract billing notes and contractual obligations, while complying with internal and external governance requirements, including FAR and GSA regulations. It also supports firm cash flow through monthly cost reconciliation and management of subconsultant payments and cash flow.

The associate prepares project- and client-specific invoice deliverable packages, supports monthly financial analysis and revenue reconciliation, coordinates reviews of billing requirements and client invoice mapping, reconciles accounts receivable information, and tracks subconsultant costs and outstanding balances. The position is based in Overland Park, Kansas. Visa sponsorship is not available.

Requirements

• High school diploma/GED or equivalent.
• Two years of invoicing or related experience.
• Training in the basic billing process and ability to work mostly independently on simpler projects.
• Above-average verbal and written communication skills.
• Attention to detail, organizational skills, and time-management skills.
• Ability to prioritize effectively.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or a related field.
• Basic understanding of Excel.

Responsibilities

• Produce project- and client-specific contract/task-order invoice deliverable packages with Project Managers and project finance teams, meeting the compliance and accuracy requirements for each invoice package.
• Assist Project Managers and Finance staff with monthly financial analysis and gross revenue reconciliation of invoiced costs compared with gross revenue earned on contractually reimbursable projects.
• Organize reviews of Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms, and contractual validation; update the CIM timeline with clients as necessary.
• Perform weekly reconciliations of amounts posted in accounts receivable against amounts reported as approved invoice status.
• Maintain tracking files and reports on the firm’s subconsultant costs subject to contract terms.
• Ensure payments are released to subconsultants through the corresponding Accounts Receivable invoice.
• Review and track outstanding billed balances and update appropriate parties on delinquent balances and potential resolutions.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED