Invoicing Specialist

National Trench Safety, Inc•Houston, TX

About The Position

The Invoicing Specialist provides clerical support to process vendor invoices for payment of obligations of the Branches and the Company. The role creates and reviews invoices, submits approved invoices to customers with required backup documentation, and follows up on aged invoices to help expedite payment. It also processes credit and debit memos, responds to billing-related questions, communicates with vendors and internal departments, and handles approved emergency manual check requests.

Requirements

High school diploma required.
Minimum three years of experience working in an accounts payable environment.
Excellent attention to detail and accuracy.
Strong analytical and problem-solving skills.
Ability to work independently with minimal supervision.
Excellent organization and time management skills.
High level of professionalism, integrity, and strict confidentiality.
Ability to process and analyze data.
Excellent data entry skills.
Proficient knowledge of the INFOR accounting system.

Nice To Haves

College degree preferred.
Accounts payable experience in the construction industry preferred.

Responsibilities

Create invoices as required by the customer.
Review invoices for errors before submission to the Supervisor for review and approval.
Submit approved invoices to the customer using the required method, include all required backup documentation, and document the method of submission.
Review aged accounts receivable to verify customers received invoices in good order; record customer contacts and discussions and pertinent information for the manager or customer.
Follow up with customers on aged invoices and provide necessary information to expedite payment.
Maintain customer confidence and protect operations by keeping information confidential.
Process credit and debit memos and confirm accuracy of amounts and coding.
Help customers resolve billing-related questions and concerns.
Communicate via fax, mail, or telephone with vendors, branches, purchasing, and receiving departments as needed.
Process emergency check requests and deliver approved manual checks as required.
Support other projects or responsibilities as assigned.