Invoicing Coordinator

Bureau Veritas•Milford, OH

About The Position

The Invoicing Coordinator works in a fast-paced environment and is responsible for accuracy and timeliness across Accounts Receivable tasks. The role generates and delivers invoices, coordinates billing information for completed projects and testing, maintains customer billing information, and supports collections and account reconciliation. The successful candidate maintains meticulous transaction records, demonstrates business awareness, and provides strong customer service to internal and external customers. The position also involves preparing and updating invoice and credit note trackers for lab operations, supplying vendor and banking documentation when requested, identifying process improvements, and performing other Accounts Receivable-related tasks assigned by management. Employees are expected to live out the organization’s Values and Absolutes by Shaping a World of Trust while ensuring responsible progress.

Requirements

At least 5 years of experience in accounts receivable.
Strong attention to detail and commitment to accurate, timely work.
Strong interpersonal skills, including communication, relationship building, initiative, adaptability, a positive attitude, and team building.
High motivation and ability to problem-solve issues as they arise.
Ability to change tasks quickly and adapt to a fast-paced, constantly changing environment.
Ability to follow and understand processes.
Time-management skills, including the ability to organize and manage multiple priorities.
Basic understanding of the Microsoft Office suite.

Nice To Haves

An associate degree or higher in a related field is preferred.

Responsibilities

Generate invoices for completed projects and testing, ensuring they accurately reflect project pricing.
Coordinate with Client Services, Key Account Managers, and Customer Service to track projects and testing for final billing and ensure invoice accuracy.
Use multiple sources to upload invoices into internal BV systems.
Manage purchase orders to keep billing on schedule.
Manage and maintain customer website billing information, including passwords.
Deliver invoices to customers by mail, email, or customer websites.
Adjust and reissue invoices with supporting documentation as requested by internal or external clients.
Collaborate with the shared services department to assist with collections and reconcile discrepancies.
Send new-client requests to the Shared Services Department.
Provide banking, W-9, and new-vendor paperwork information when requested by a client or website.
Prepare and update invoice and credit note trackers for lab operations.
Share ideas for process improvements.
Perform other assigned essential Accounts Receivable tasks, projects, responsibilities, and duties.