Service Invoicing Coordinator

The Hiller Companies, Inc. • ,

3d • $22 - $30 • Remote

About The Position

The Service Invoicing Coordinator verifies the accuracy and completeness of submitted customer service orders and processes customer invoices in Hiller's service software platform. The role checks completed service orders and ensures they are processed accurately, efficiently, and on time. This is a U.S.-based remote position supporting multiple Hiller offices, with a full-time schedule within 7 a.m. to 5 p.m. Monday through Friday across different U.S. time zones.

Requirements

• High school diploma or GED.
• At least 1 year of experience in financial data entry and/or billing.
• Excellent written and spoken English, with the ability to communicate professionally with supervisors, employees, and others individually or in a team environment.
• Excellent Microsoft Office, keyboarding, and data-entry skills.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to multitask, prioritize, and manage time effectively.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Strong math and problem-solving skills, with a focus on resolving problems; creativity and critical thinking are required.
• Strong documentation skills.
• Ability and enthusiasm to learn quickly.
• Self-motivated, high-energy, independent worker and strong team member.

Nice To Haves

• Experience with JD Edwards Enterprise One or a similar program.
• Cheerful, can-do attitude.

Responsibilities

• Review completed jobs for accuracy and confirm job items and ordered materials are included.
• Review and adjust item source codes when necessary.
• Confirm costs entered for job items.
• Verify that purchase orders for jobs have been received and added to job costs.
• Confirm the salesperson and technician listed on completed jobs.
• Create invoices and assign pricing based on customer contracts.
• Tag items as needed and place jobs on hold pending updates.
• Process invoices and send them to the accounting system.
• Request and follow up on required documentation.
• Follow established guidelines and approved standard practices.
• Perform other duties as assigned.

Benefits

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education.
• Comprehensive benefits package including health, dental, and vision insurance; retirement plans; company-paid and voluntary life insurance; company-paid short-term disability; voluntary long-term disability; critical illness and accident insurance; and paid time off.
• Company-provided training, tools, and equipment, including a $150 annual boot allowance for employees required to wear safety boots.
• Career advancement potential within a growing company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED