Invoicing Specialist

Aston Carter•Pella, IA

4d•$22 - $24•Onsite

About The Position

The Invoicing Specialist processes repair parts invoices and related debit and credit memos, ensuring charges, codes, and notes are entered accurately and communicated clearly. The role includes coordinating with internal teams to resolve invoicing questions and system issues, reconciling discrepancies, and completing invoicing activities within month-end and year-end deadlines. The specialist also provides backup support and trains team members and summer students on invoicing processes and best practices. This is a contract position based fully onsite in Pella, Iowa, five days per week. Core team hours are 7:30 a.m. to 4:30 p.m. The work involves regular computer and invoicing-system use, accurate data entry, coordination with other departments, and timely communication. The stated pay range is $22.00–$24.00 per hour. Benefits may be available subject to eligibility and applicable plan terms.

Requirements

At least three years of experience and/or training in invoicing or a similar role, or an equivalent combination of education and experience.
High school diploma.
Strong data-entry skills emphasizing speed and accuracy.
Hands-on experience with invoice processing and reconciliation.
Proficiency in Microsoft Excel for managing and reviewing invoicing data.
Ability to accurately enter freight and miscellaneous charges, terms codes, and General Ledger accounting group codes (AGCs).
Strong attention to detail and commitment to accurate financial records.
Ability to coordinate effectively with cross-functional teams such as Shipping, Pricing, and IT.

Nice To Haves

Experience handling debit and credit memos in an invoicing environment.
Ability to communicate invoicing information clearly and resolve questions with internal teams and external partners.
Comfort training and guiding colleagues and summer students.
Strong organizational skills for managing multiple invoices and deadlines, including month-end and year-end cycles.
Ability to work independently and contribute to a collaborative team environment.

Responsibilities

Process repair parts invoices and related debit and credit memos accurately.
Enter freight and miscellaneous charges, terms codes, General Ledger accounting group codes (AGCs), and notepad notes into sales orders.
Email invoicing documents to dealers in a timely and professional manner.
Coordinate with Shipping, Pricing, and IT to clarify and resolve invoicing questions and system issues.
Check invoice data for accuracy and reconcile discrepancies as needed.
Complete required invoicing activities within month-end and year-end deadlines.
Provide backup support to team members to maintain continuity of invoicing operations.
Train team members and summer students on invoicing processes, systems, and best practices.
Maintain organized invoice, memo, and communication records.
Use Microsoft Excel and other systems for invoice processing, reconciliation, and reporting.

Benefits

Medical insurance, subject to eligibility.
Dental insurance, subject to eligibility.
Vision insurance, subject to eligibility.
Critical Illness, Accident, and Hospital coverage, subject to eligibility.
401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
Voluntary life and AD&D insurance for the employee and dependents, subject to eligibility.
Short- and long-term disability coverage, subject to eligibility.
Health Spending Account (HSA), subject to eligibility.
Transportation benefits, subject to eligibility.
Employee Assistance Program, subject to eligibility.
Time off or leave, which may include PTO, vacation, or sick leave, subject to eligibility.