APD - Project Coordinator

City of Atlanta•Atlanta, GA

About The Position

The Project Coordinator supports the City of Atlanta Police Department’s Chief Administrative Office, Special Projects & Strategy division. The role monitors Hansen, drafts task orders, maintains vendor relationships, manages inspectors’ schedules, and facilitates staff development. It manages and leads project teams involving department offices, city business units, and external community stakeholders, and requires creativity and latitude. The position works under direct supervision and follows standardized procedures and written instructions. The coordinator supports project governance and delivery by onboarding projects, tracking updates and status, coordinating schedules and meetings, maintaining documentation, reporting progress, managing budgets and vendor relationships, and assisting with project design and development. The position also coordinates community and food-system initiatives, including stakeholder engagement, AgLanta Grown promotion and producer training, surveys, events, fundraising strategy, and quarterly reporting. Additional field-operation duties include monitoring Hansen, managing work orders, maintaining vendor and contract records, and coordinating inspectors’ schedules and field documentation.

Requirements

Associate’s degree in a related field.
Two years of experience in the same or similar position, such as a recent project coordinator or administrative coordinator position, and/or training.
Strong written and verbal communication skills.
Organizational skills.
Ability to manage a diverse workload.
Ability to track and monitor multiple work activities.
Ability to direct and lead the work of others.
Ability to remain highly accountable for assigned work, produce high-quality deliverables, and meet deadlines.
Entry-level knowledge of MS Project 2010 and SharePoint.
Entry-level knowledge of project management practices.
Physical capability to perform sedentary work, including exerting up to 10 pounds of force occasionally and negligible force frequently or constantly to move objects.

Nice To Haves

Strong leadership courage skills are desired.

Responsibilities

Coordinate IT project activities supporting project governance, including onboarding projects, managing updates, and status reporting.
Ensure company resources are used appropriately.
Prepare for and support monthly governance board meetings.
Compile project status reports, coordinate project schedules, manage project review board meetings, and identify and resolve technical problems.
Coordinate project activities and ensure project phases are documented appropriately.
Provide analytical and administrative support to the Manager on assigned projects.
Monitor project progress and success; assess risks and hazards, maintain issues and risks logs, and take appropriate measures to avoid risks.
Document project progress and present and document interim results in cooperation with management, customers, project review boards, and steering committees.
Set up and manage Governance Board Meetings, including PRB, ARB, and steering committees.
Assess potential issues and develop resolutions.
Coordinate project activities with various teams and maintain continuity of operations by documenting and communicating needed actions, discovering irregularities, and determining continuing needs.
Assist in project design and development activities.
Work with the Manager on change order management, project tracking, and document control.
Attend project meetings and follow up on outstanding tasks.
Develop project reports for management and clients; analyze and resolve project issues in a timely and accurate manner.
Oversee project correspondence and prepare and review project-related emails, letters, proposals, memos, meeting minutes, and other documents.
Review contract requirements and process invoices promptly in coordination with the AIM business office.
Hand over project results and prepare final project reports.
Develop and execute project work plans, meet project objectives, manage project budgets, and oversee teams and vendor relations.
Build cross-departmental relationships to align project priorities with the City of Atlanta’s Comprehensive Development plans and Food Systems plan and strategies.
Establish relationships with food-system value-chain stakeholders and facilitate regular stakeholder engagement.
Manage digital media platforms promoting AgLanta Grown projects.
Conduct annual baseline surveys to collect and update data supporting the City of Atlanta’s fresh-food access goals and Food Systems plan.
Organize annual events to enhance the local food economy and value-chain connections.
Provide training, workshops, and events for AgLanta Grown producers on marketing strategies, leveraging the AgLanta brand, and enhancing the local food economy.
Use network connections to access agricultural-focused technical assistance and resources for AgLanta Grown networks.
Develop a fundraising strategy to increase annual program income.
Prepare quarterly reporting packages covering project status, budget, human resources, financial resources, and other metrics.
Review technical designs or project work with consultants and team members as needed.
Monitor Hansen and generate and close work orders for required projects and assignments.
Draft task orders for required contracts for Project Managers.
Maintain relationships with Plumbing and Clean Ups/Spills vendors to ensure contract compliance and submit invoices for approval.
Manage field operations and maintain necessary record-keeping documents.
Manage inspectors’ schedules and provide and review documents such as Daily Activity Sheets for field reporting and record-keeping.
Perform other duties as assigned.