Project Coordinator

UT Health San Antonio•San Antonio, TX

About The Position

Be Well Institute on Substance Use and Related Disorders is seeking a Project Coordinator to support its comprehensive, low-barrier system for improving substance use care and mental health support across Texas. The Institute combines clinical care, research, workforce development, and community partnerships to support individuals and families affected by substance use and addiction. This is a grant-funded position. Employment may be terminated by the employee or UT Health San Antonio at any time, regardless of the grant’s anticipated end date. The Project Coordinator oversees project workflows and administration, coordinates project activities and stakeholders, monitors progress and expenditures, and supports project events, meetings, and documentation.

Requirements

General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process.
Solid organizational skills, including coordination, multitasking, and time management.
Strong verbal, written, and interpersonal communication skills.
Extensive knowledge of common Microsoft Office software, including Word, Excel, PowerPoint, MS-Project, and Outlook.
Strong focus on quality assurance, attention to detail, and ability to apply protocols.
Ability to work independently to collect, research, and organize data.
Strong problem-solving skills and ability to meet deadlines.
Team-management and leadership skills.

Responsibilities

Oversee project workflows, schedule assignments, evaluate project progress, and report status to management and stakeholders.
Create project plans and timelines, ensure adherence to established guidelines, and administer projects according to protocol.
Coordinate and organize project activities, including training, data management, statistical analysis, and budget preparation.
Track progress and identify and resolve obstacles.
Oversee fiscal reporting, including monitoring expenditures and preparing financial reports.
Provide updates on project progress.
Ensure effective preparation and delivery of project events and meetings and produce necessary documentation.
Serve as the project liaison among departments and stakeholders.
Participate in project design meetings and propose improvements when necessary.
Perform other duties as assigned.

Benefits

Medical insurance, including free UT SELECT employee coverage and options to add family coverage.
Group term life and basic accidental death and dismemberment insurance, with options to purchase additional coverage.
Three dental insurance plan options.
Two vision plan options.
Disability insurance enrollment option.
Flexible spending accounts for qualifying dependent care and health care expenses.
Retirement plan options, including TRS or ORP for eligible employees, and voluntary retirement programs.
Paid time off of 128 to 208 hours per fiscal year based on years of service.
Extended Illness Bank accrual of 8 hours per month.
Paid family leave of up to 240 hours after six months of consecutive employment.
12 paid holidays each year.
Discounts on services, tickets, and gym membership.