Project Coordinator

HealthEdge • Remote,

6d • $62,000 - $65,000 • Remote

About The Position

The Project Coordinator supports Project Managers and cross-functional teams in the successful delivery of software initiatives. The role is responsible for project organization, tracking, documentation, and communication to keep work aligned with scope, schedule, and process. In a fast-paced software environment, the Project Coordinator maintains project artifacts, monitors risks and issues, coordinates meetings, and supports accurate, timely information flow between internal teams and customers. It is suited to someone early in their project management career who is highly organized, detail-oriented, and eager to grow in a technology-driven organization.

The role provides hands-on exposure to project delivery, customer interaction, and enterprise software operations, with potential progression into Associate Project Manager, Project Manager, or Program or Delivery Operations roles. This is a full-time, permanent, remote position with US geographic responsibility. The position is non-exempt. Work may span multiple time zones in a hybrid or remote environment, and travel may be required depending on company needs. The annual US base salary range is $62,000 to $65,000; final compensation depends on factors including skills, experience, qualifications, and education.

Requirements

• 1–3 years of experience in project coordination, operations, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and priorities in a deadline-driven environment.
• Clear written and verbal communication skills.
• Comfort working with cross-functional teams in a software or technology setting.

Nice To Haves

• Experience in a SaaS, software, or professional services organization.
• Familiarity with project and collaboration tools such as Smartsheet, Jira, Salesforce, SharePoint, or similar.
• Exposure to Agile or hybrid delivery environments.
• Bachelor’s degree or equivalent professional experience.
• CAPM from PMI or equivalent certification.

Responsibilities

• Maintain and update project schedules, task lists, and milestones in project management tools.
• Track and update RAID logs (Risks, Actions, Issues, Decisions).
• Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager.
• Support tracking of change requests, scope updates, and project decisions.
• Maintain accurate, up-to-date project documentation and artifacts in designated repositories.
• Prepare weekly project status reports and dashboards for internal and customer stakeholders.
• Capture meeting notes, action items, and decisions, and follow up to ensure closure.
• Ensure project records follow established standards and frameworks.
• Coordinate and support internal and external project meetings.
• Prepare agendas, materials, and presentations for project forums.
• Distribute meeting minutes and action items in a timely manner.
• Serve as a communication bridge between Project Managers, delivery teams, and stakeholders.
• Track team time, allocations, and PTO as needed for project planning.
• Support budget tracking and basic financial reporting.
• Monitor tickets, defects, and issues in systems such as Jira or ServiceNow.
• Assist with SharePoint or project site setup and ongoing maintenance.
• Ensure projects adhere to defined delivery methodologies and governance standards.
• Identify opportunities to improve project coordination, reporting, and execution efficiency.
• Support audits, readiness reviews, and operational checkpoints as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed