Project Coordinator

P1 Service LLC•Saint Joseph, MO

16h•Onsite

About The Position

P1 Service, LLC, part of the BCTS family of facility solutions providers, is seeking a Project Coordinator for its St. Joseph, Missouri office. The company provides HVAC, mechanical, electrical, and plumbing services and emphasizes safety, a family-oriented culture, challenging work, and high standards of excellence. The Project Coordinator supports the project management team and helps execute construction projects by coordinating priorities, maintaining accurate project documentation, and supporting project teams from pre-construction through closeout. The position is office-based and follows standard business hours, Monday through Friday, 7:00 AM to 3:30 PM, with a 30-minute lunch.

Requirements

High school diploma or GED equivalent.
Minimum of five years of administrative assistant experience.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Ability to work effectively both independently and as part of a team.

Nice To Haves

Associate degree.
Previous experience in the construction, engineering, or contracting industry.
Experience supporting project management teams.
Familiarity with project documentation and contract administration processes.

Responsibilities

Send bid requests and gather supplier quotes as directed by Project Managers.
Collect subcontractor certificates of insurance and submit them for review.
Collect payment and performance bonds from subcontractors and coordinate verification.
Prepare committed cost reports and other project-related documentation.
Prepare and assemble Operations & Maintenance manuals and project closeout documents.
Process and maintain project correspondence, including submittals and submittal logs, RFIs, drawings and addendums, contracts and change orders, warranty documentation, and as-built records.
Process subcontracts and purchase contracts and maintain project tracking documents.
Coordinate meetings, training sessions, and conferences.
Coordinate travel arrangements for Project Managers and other department leaders as needed.
Order and distribute project plans and specifications.
Maintain organized electronic project files and records.
Support project teams with administrative tasks throughout all phases of project execution.