Project Coordinator

DH Pace • Tempe, AZ

15h

About The Position

DH Pace Company, Inc. is seeking a Project Coordinator at its Tempe, Arizona location to oversee project coordination, administration, and customer satisfaction from initial sale through project completion. The role manages project documentation, tracks costs, coordinates with internal teams and external partners, and helps ensure projects are completed efficiently. The successful candidate is detail-oriented, organized, able to multitask, and comfortable working in a fast-paced environment.

Requirements

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities simultaneously.
• Excellent communication and customer service skills, with the ability to coordinate effectively with customers, vendors, subcontractors, and internal teams.
• Strong problem-solving skills and the ability to work collaboratively to resolve project-related issues.

Responsibilities

• Learn and follow DH Pace processes and procedures for project management.
• Set up job tickets and projects, gather material and labor costs, and enter job costs and contract billing information into the system according to contract specifications.
• Provide project cost accounting and manage vendor and subcontractor billing as assigned.
• Coordinate tasks among internal employees, customers, vendors, and subcontractors to support customer satisfaction, serving as the primary point of contact for assigned projects.
• Prepare, track, and distribute submittals to vendors and subcontractors, and maintain daily logs to keep required documentation current, including contracts, purchase agreements, insurance, and lien waivers.
• Work with Project Managers and Operations Management to identify, research, and resolve project-related issues, including job execution, improper materials, and warranty work, and help prevent similar issues on future projects.
• Communicate customer needs to internal departments and follow up on requests from customers, third parties, and internal employees.
• Review job contracts for contractor and subcontractor requirements and ensure necessary documentation is completed and submitted to facilitate timely invoicing and payment.
• Complete paperwork for vendor and subcontractor payments, distribute payments as required, and collect lien waivers within established job deadlines.
• Assist other project staff with various tasks and work overtime as required.
• Perform other duties as assigned.

Benefits

• Comprehensive medical, dental, and vision coverage, available the first full month.
• Generous paid time off, plus paid holidays and floating holidays.
• Company-paid life insurance, short-term disability, and long-term disability.
• 401(k) with employer match.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Voluntary benefits, including supplemental life and critical illness coverage.
• Employee discounts for the employee and immediate family.
• Competitive compensation with annual performance reviews.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED