Project Coordinator

Arbor Research Collaborative for Health•Ann Arbor, MI

9d•$55,500 - $86,500•Remote

About The Position

The Project Coordinator supports comprehensive project management by coordinating project support team assignments, timelines, deliverables, meetings, contracts, expenditures, procedures, and communications with internal and external collaborators. The role assists the Project Manager with planning and delegation across functional teams, monitoring project progress and budgets, ensuring project support work complies with contract or grant specifications, and identifying opportunities to improve project efficiency. The Project Coordinator also contributes to proposal development and grant writing and takes responsibility for their own professional development. This is a remote position. The employee must be physically located in Alabama, Colorado, Connecticut, Washington D.C., Florida, Georgia, Idaho, Illinois, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Texas, or Virginia. The position is 40 hours per week, exempt, and reports to the PMO Manager. Minimal overnight travel may be required, no more than 5%, depending on the position. The stated salary range is $55,500 to $86,500.

Requirements

Bachelor’s degree and five years of progressively more responsible related work experience, or an equivalent combination of work experience and education.
Thorough understanding of research studies and their conduct, including technical requirements, and of how project objectives may contribute to program-area and organizational objectives.
Ability to perform with a very high degree of accuracy, attention to detail, discretion, and confidentiality.
Excellent verbal and written communication skills, both formal and informal.
Awareness of audience and ability to adapt communication and presentation skills accordingly.
Ability to prioritize tasks and workload in a high-volume, deadline-driven environment with changing priorities.
Demonstrated supervisory ability.
Proficiency with all Microsoft Office applications.

Nice To Haves

Non-profit experience.
Health research background.
Experience managing a team working toward complex goals.
Proficiency with project management software.
Completed project management training.
Advanced proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

Manage project support team assignments by setting deadlines, assigning responsibilities, monitoring progress, and coordinating tasks and interdependencies with other project groups.
Directly supervise project support team members, provide assistance with assignments and ongoing performance feedback, conduct performance evaluations, and identify training and professional development needs.
Assist with developing, monitoring, and tracking project timelines; identify tasks that may be off track and alert the project team.
Ensure completion of project support team deliverables and milestones.
Coordinate internal and external meeting logistics, including meeting materials and negotiations with third-party vendors for external meetings; participate in meetings and contribute to meeting materials as requested.
Assist the Project Manager with management and support of internal and external project staff, including planning and delegating tasks across functional teams.
Identify and act on opportunities to improve project efficiency and support project support and project management team members.
Support development of funder contracts and facilitate vendor or subcontractor contracts; work with the Project Manager to understand contract or grant specifications and ensure compliance in project support assignments and processes.
Verify, approve, and track non-personnel, non-subcontractor, other direct project expenditures monthly in the financial system and against the budget.
Oversee development and documentation of project procedures or work instructions and their implementation within the project support team.
Serve as the day-to-day liaison between external collaborators, including the funder and external investigators, and internal teams regarding project timelines and task achievement.
Contribute to proposal development and grant writing, including drafting selected sections with minimal guidance and assisting with editing, collating, reviewing, and tracking collaborator input.
Take responsibility for professional development activities, including developing an action plan and completing tasks assigned by the Project Manager.