Project Coordinator – License Specialist

Ledcor • Vancouver, BC

30d • CA$48,000 - CA$66,000 • Hybrid

About The Position

You are a Project Coordinator – License Specialist who will provide specialized support to project teams by coordinating and maintaining business and contractor licensing requirements. Working collaboratively with operations, management, legal, risk and other internal stakeholders, you will ensure licenses are obtained and renewed in a timely manner while maintaining accurate licensing records and documentation. Your strong organizational skills, attention to detail, and ability to manage multiple priorities will help ensure licensing requirements are effectively managed throughout the project lifecycle.

Requirements

• 3–5 years of related administrative, project coordination, licensing, or regulatory support experience, or a combination of relevant education and experience
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
• Strong analytical skills and attention to detail, with the ability to review documentation and data for accuracy and completeness
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills with the ability to collaborate effectively with internal and external stakeholders
• Demonstrated professionalism, sound judgment, reliability, and ability to handle confidential information
• Proactive, resourceful, and comfortable taking initiative and learning new systems and processes

Nice To Haves

• College, trade, or technical diploma preferred
• bachelor’s degree is considered an asset
• experience with QuickBase, Box, and SharePoint is an asset

Responsibilities

• Administers and maintains the licensing database, ensuring business and contractor licensing information is accurate, current, and properly documented
• Researches licensing requirements and identifies appropriate business and contractor license applications and documentation
• Prepares, processes, and submits new license applications and manages ongoing license renewals
• Coordinates documents requiring management approval and execution, including submissions through Docusign
• Coordinates certificates of insurance and surety bonds required for contractor and business licenses
• Works with internal stakeholders, government agencies, consultants, and other external parties to support licensing requirements and resolve related inquiries
• Processes licensing and contractor bond invoices, coordinates payment requests with Accounts Payable, and manages online licensing payments as required
• Coordinates annual contractor license bond renewals and insurance certificate renewals with Risk Management and external partners
• Prepares, edits, formats, and maintains correspondence, reports, memoranda, and other documentation related to licensing activities
• Maintains organized and accurate records while ensuring confidentiality and professional standards are consistently upheld

Benefits

• compensation and benefits that support your physical, mental and financial wellbeing
• exciting, challenging work with opportunities to develop your skills and knowledge

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree