Project Billing & Accounts Receivable Specialist

Serán BioScience • Bend, OR

13d • Onsite

About The Position

Serán is seeking a Project Billing & Accounts Receivable Specialist to manage the company's billing and accounts receivable processes. The role ensures timely and accurate invoicing, collection and application of customer payments, account reconciliation, and maintenance of customer records. It supports cash flow management and provides service to customers, distributors, and business partners. The ideal applicant is detail-oriented, highly organized, and experienced with high-volume transactions in a regulated manufacturing environment.

The position is based at Serán BioScience's corporate headquarters in Bend, Oregon, and requires daily commuting to the worksite. Applicants must be authorized to work in the United States; visa sponsorship is not available.

Requirements

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
• At least 2 years of accounts receivable, billing, or accounting experience.
• Proficiency with ERP and accounting systems.
• Strong Microsoft Excel skills, including formulas, pivot tables, and data analysis.
• Knowledge of general accounting principles and accounts receivable best practices.
• Excellent organizational skills and strong attention to detail.
• Effective written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to prioritize tasks and manage up when appropriate or when clarification is needed.
• Work history demonstrating consistency and intellectual flexibility.
• Must be able to commute daily to the worksite in Bend, Oregon.
• Must be authorized to work for an employer in the United States; the company cannot sponsor or take over sponsorship of an employment visa.
• Ability to sit for prolonged periods and work at a computer.
• Ability to lift 15 pounds at times.

Nice To Haves

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience reviewing and understanding project sales agreements.
• Previous exposure to ASC 606 revenue recognition standards.
• Interest in learning a broad range of accounting areas and assisting with training others as the department grows.

Responsibilities

• Enter and maintain project billing milestones to ensure customer invoices are distributed accurately and on time according to contract terms.
• Process and apply incoming ACH, wire transfer, check, and credit card payments.
• Monitor customer balances and aging reports.
• Conduct collections for past-due accounts while maintaining positive customer relationships.
• Investigate and resolve billing discrepancies, deductions, short payments, and credit balance issues.
• Reconcile the accounts receivable subledger to the general ledger.
• Prepare customer statements and respond to account inquiries.
• Collaborate with Sales, Customer Service, Supply Chain, and Finance to resolve invoicing and payment issues.
• Maintain accurate customer records, tax documentation, and payment terms.
• Assist with month-end and year-end close activities.
• Prepare accounts receivable reports, aging analysis, and cash collection forecasts for management review.
• Support internal and external audits by providing requested documentation and account support.
• Ensure compliance with company policies, accounting standards, and applicable regulatory requirements.
• Participate in continuous improvement initiatives to streamline billing and receivables processes and improve collection performance.

Benefits

• More than four weeks of paid time off accrued annually.
• Employer retirement account contributions begin after 90 days; employee matching and vesting are not required.
• Multiple health plans with minimal employee contributions.
• Basic life and long-term disability coverage, with the option to increase or add coverage.
• Employee Assistance Program supporting employee wellbeing.
• Access to pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree