Project Administrator, Data Strategy

ACS•Chicago, IL

24d•$75,175 - $88,000•Hybrid

About The Position

The Project Administrator provides operational, administrative, and project coordination support to the Data Strategy team. Reporting to the Associate Vice President, Data Strategy, the role helps coordinate initiatives and pilot programs, supports stakeholder engagement, and manages executive operations. Working with limited supervision, the Project Administrator manages multiple concurrent activities and operational workflows to help keep deliverables on schedule. The position calls for strong organizational and communication skills, sound judgment, discretion with confidential information, and the ability to manage competing priorities in a fast-paced environment. This exempt position is based in the American College of Surgeons’ Chicago office in a hybrid arrangement: three days per week in the office and two days per week remote. The anticipated salary range is $75,175–$88,000, commensurate with related experience. The role is in the Division of Executive Services.

Requirements

At least 3–5+ years of relevant work experience, specifically in project coordination and operational support.
Proven track record of successfully managing multiple priorities and engaging professionally with stakeholders and customers at all levels.
Strong working knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.
Strong organizational and communication skills, sound judgment, discretion with confidential information, and ability to manage competing priorities in a fast-paced environment.

Nice To Haves

Bachelor’s degree in business administration, management, project management, communications, public administration, healthcare administration, or a related field is preferred; an equivalent combination of education and relevant experience will be considered.
Experience providing executive-level and team support is strongly preferred.

Responsibilities

Coordinate Data Strategy projects, pilot programs, and related operational activities across internal teams, participating organizations, vendors, and other stakeholders.
Maintain project timelines, documentation, meeting records, decisions, action items, and deliverables; monitor progress and facilitate follow-up.
Coordinate project meetings, workshops, stakeholder sessions, and reviews, including scheduling, materials, and meeting logistics.
Track participant engagement, agreements, required documentation, milestones, and other project requirements.
Prepare project summaries, status updates, briefing materials, and presentations for leadership and other stakeholders.
Support project governance and maintain accurate, organized records in accordance with established documentation standards.
Manage senior leadership calendars, scheduling priorities, travel arrangements, and meeting logistics.
Coordinate executive meetings and activities involving internal and external stakeholders, including agendas, materials, facilities, and follow-up.
Support operational workflows, including vendor documentation, invoices, approvals, expense reporting, and reimbursements.
Maintain confidential records and communications and provide timely administrative support for Data Strategy leadership and team operations.
Prepare and process expense reports and reimbursements with complete supporting documentation and timely follow-through.