Programs Manager

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC•Seattle, WA

22h•$83,000 - $85,000•Onsite

About The Position

The Programs Manager manages the planning, implementation, oversight, and evaluation of Fulcrum programs. The role maintains program budgets and audit records related to program expenditures, implements and refines program policies and procedures, and serves as a key liaison with families, schools, internal staff, and external partners. The Programs Manager provides day-to-day leadership for program operations, ensures timely and accurate grant administration, and supports cross-functional collaboration with the Senior Programs Director, the Advancement Team, and the Operations Team. The position oversees programs supporting students, schools, teachers, and leaders. This includes managing application processes, grant decisions and notifications, disbursements, donor and committee reporting, and communication with schools and families. The manager tracks grants from application through disbursement and reporting, monitors grant balances and donor-designated funds, evaluates program effectiveness, and recommends operational improvements and resource allocation. The position works with the Senior Programs Director and other internal and external partners on program administration and committee activities. This is a full-time, salaried exempt position based at the Fulcrum office in Seattle. The schedule is Monday through Friday, 8:00 AM to 4:00 PM, with some evening and weekend work required. The stated salary range is $83,000–$85,000 per year.

Requirements

High school diploma or GED required.
Minimum 3–5 years of experience and/or related office administration experience required.
Excellent administrative and organizational skills, including the ability to track details and work effectively under pressure.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Ability to analyze complex situations, think strategically, and make informed decisions independently.
Ability to present information confidently to diverse audiences, virtually and in person.
Ability to shift priorities as needed.
Ability to establish excellent public and interpersonal relations among the constituency.
Demonstrated ability to prioritize and maintain high standards of confidentiality.
Proficiency in a Microsoft Windows environment and Microsoft Office, especially Excel, Word, and Outlook.
Ability to master common automated record-keeping systems and learn new technology and programs.
Ability to sit or stand and work on a computer for up to eight hours a day.
Must be able to speak and hear on a phone.
Access to a personal vehicle.
Ability to work some evenings and weekends.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university.
Experience working in a nonprofit environment.
Familiarity with basic accounting principles.
Passion for Catholic schools and Catholic education.

Responsibilities

Oversee solicitation, collection, processing, review, and follow-up of applications for the Tuition Assistance Grant Program (TAP), including determination notifications to applicants.
Manage all aspects of the Access to Opportunity Block Grant Program.
Manage special tuition assistance grant programs and funds, including endowment and donor-directed funds, recipient slate development, donor and committee reporting, and grant determination notifications.
Serve as the primary contact for schools and families seeking guidance on applications and grant determinations.
Oversee applications and determination notifications for the RISE Grant Program (Resources for Innovation, Sustainability, and Excellence).
Oversee the Facility Improvement Grant (FIG) Program in partnership with the Senior Programs Director, Senior Advancement Director, the Office for Catholic Schools, and the archdiocesan Property and Construction Services Office.
Oversee the Early Childhood Education Grant Program in partnership with the Director of Early Childhood Education in the Office for Catholic Schools.
Oversee the Side x Side Initiative Foundation, Launch, and Sustaining grants in partnership with the Senior Programs Director and the Office for Catholic Schools.
Serve as a primary contact for schools seeking guidance on grant applications.
Process disbursements for the Rainbow Schools Programs, Pierce County programs, and other special school or regional initiatives.
Manage applications for the Educational Leadership Grant Program in partnership with the Coordinator of Leadership Development in the Office for Catholic Schools.
Manage program timelines and budgets, identify issues, and recommend or implement adjustments to meet program objectives.
Exercise independent judgment in evaluating program and grant administration issues and determining appropriate courses of action within established organizational parameters.
Develop, evaluate, recommend, and implement program policies, procedures, and operational improvements in collaboration with the Senior Programs Director.
Evaluate program effectiveness, identify operational risks and opportunities for improvement, and make recommendations about program administration, priorities, processes, and resource allocation.
Serve as the primary day-to-day decisionmaker for assigned program operations within established organizational guidelines.
Implement and track grants from application through disbursement and reporting.
Track and ensure the accuracy of grant balances and donor-designated funds.
Support the Programs and Impact Committee (PIC), including preparation, coordination, and follow-up for committee activities.
Attend and support Foundation events.
Engage in professional development.
Establish and cultivate community relations through open and candid dialogue with schools and families.
Comply with employee handbook policies and regulations.
Take necessary and reasonable precautions to protect employees, volunteers, vendors, equipment, materials, and facilities.