Program Specialist, Growth

Aledade PBC

4d • Remote

About The Position

The Program Specialist, Growth drives operational excellence and provides high-level administrative support within the Growth department. The role coordinates department events, team member experience, logistics, and communications, and provides direct executive support to the SVPs. It partners closely with the Growth leadership team and Senior Program Managers of Net Dev, Growth Marketing, and Operations to advance priorities and support departmental objectives.

The position coordinates interdependencies among projects, monitors program-level risks and changes, develops plans and milestones, tracks progress, supports budget monitoring, and prepares documentation and communications for leadership and staff. It coordinates in-person department meetings and events, including logistics, vendors, guests, speakers, and retreats. It also supports onboarding and offboarding, maintains the team roster, and manages recognition and engagement initiatives.

Administrative responsibilities include managing SVP calendars and travel, preparing and tracking expense reports, handling vendor agreements and invoices, and preparing meeting communications and follow-up. The position requires a bachelor's degree, at least four years of relevant professional experience, proficiency with Google Suite and project management tools, and strong Excel and PowerPoint skills. The role may require work across time zones and occasional work outside traditional business hours. Aledade describes its culture as collaborative, inclusive, and remote-first, with remote work available for many roles.

Requirements

• Bachelor's degree in a relevant field.
• At least 4 years of professional experience in administration, operations, project or event management, or a related role.
• Proficiency with Google Suite and project management tools.
• Strong skills in MS Excel and PowerPoint.
• Availability to work across multiple time zones and occasionally outside traditional business hours as necessary.
• Sitting for prolonged periods and extensive use of computers and a keyboard.
• Able to walk, stand for hours at a time, and occasionally lift or carry at least 25 pounds.

Nice To Haves

• Experience working in an operational function.
• Service-oriented, positive, and collaborative team player.
• Demonstrated ability to collaborate with remote teams.
• Excellent organizational and time management skills, with strong business acumen.
• Ability to manage multiple projects autonomously in a fast-paced environment.
• Strong knowledge of project management processes.
• Exceptional communication and interpersonal skills, with strong attention to detail.
• Sound judgment, discretion, and commitment to confidentiality.
• Experience with vendor management, event logistics, and budget tracking.
• Creative problem-solver able to proactively identify and resolve operational challenges.

Responsibilities

• Coordinate project interdependencies and monitor program-level risks, issues, and changes; develop project plans, establish milestones, and track progress.
• Assist with monitoring project budgets and expenses against department targets.
• Prepare documentation, reports, and presentations to support leadership visibility into departmental initiatives.
• Support the creation and distribution of internal Growth department communications.
• Coordinate and schedule in-person Growth department meetings, including Growth All Hands and GEL Quarterly Meetings.
• Manage meeting and event logistics, including venue selection, hotel coordination, vendor management, and guest communications.
• Partner with events and program teams on department events, special projects, and team retreats.
• Prepare materials and coordinate appearances for guest speakers and presenters.
• Support onboarding and offboarding, including technology setup, systems access, workspace assignment, and welcome gifts.
• Maintain and update the Growth Team roster.
• Oversee team member recognition and experience initiatives to support engagement and retention.
• Drive adoption, attendance, and engagement for Culture Amp, Monday All-Staff, Market Summit, Convention/Tradeshow, Annual All-Staff, Growth Retreats, and other Growth events.
• Manage complex calendars for Growth SVPs, including scheduling, conflict resolution, travel, and accommodations.
• Prepare, process, and track expense reports, and manage approvals for SVP-level expenditures.
• Manage external vendor contracting and relationships, and oversee agreements and invoices.
• Draft meeting-preparation and follow-up emails, review them with SVPs, and ensure distribution and compliance.

Benefits

• Flexible work schedules and remote work availability for many roles.
• Health, dental, and vision insurance paid up to 80% for employees, dependents, and domestic partners.
• 21 days of PTO in the first year.
• Two paid volunteer days and 11 paid holidays.
• 12 weeks of paid parental leave for all new parents.
• Six weeks of paid sabbatical after six years of service.
• Educational Assistant Program and Clinical Employee Reimbursement Program.
• 401(k) with up to 4% match.
• Stock options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level