Program Manager (Hybrid)

American Medical Association • Chicago, IL

6d • Hybrid

About The Position

The American Medical Association (AMA), a nonprofit professional association of physicians, is hiring a Program Manager for its Digital Health and AI team. The role supports the Center’s strategic priorities by managing and coordinating communities and advisory task forces that inform and advance its work in artificial intelligence and digital health. The Program Manager coordinates multiple workstreams and complex initiatives, helping the AMA convene experts, support collaborations, and strengthen relationships across the health and technology ecosystem.

This is a hybrid role based in Chicago, Illinois, or Washington, D.C., reporting to an AMA office and requiring three days per week in the office. The position is exempt and supports the Vice President in stakeholder relationship management. The role may include other responsibilities as assigned.

Requirements

• Bachelor’s degree required.
• At least 5 years of program or project management experience.
• Demonstrated experience managing complex projects involving multiple internal and external stakeholders.

Responsibilities

• Manage the day-to-day operations of the Center’s Network of Experts, including identifying and recruiting experts, onboarding, communications, and engagement tracking.
• Maintain expert profiles, participation records, areas of expertise, and alignment with strategic initiatives.
• Coordinate outreach, communications, onboarding materials, and responses to stakeholder needs.
• Match experts with relevant projects, advisory opportunities, events, publications, and stakeholder engagements.
• Develop and maintain processes for consistent engagement and effective use of the Network.
• Track expert participation and contribution data for reporting and continuous improvement.
• Coordinate with AMA IT, Marketing, and other departments to support the Network.
• Provide operational management for ad hoc task forces, the Center’s AI Specialty Collaborative, and other advisory bodies.
• Coordinate meeting schedules, participant communications, agendas, materials, and follow-up actions.
• Develop and maintain work plans, governance documents, decision logs, and action-item trackers.
• Support recruitment and onboarding of specialty societies, physician experts, external contributors, and internal stakeholders.
• Monitor progress against priorities, timelines, and deliverables; identify risks and escalate issues as needed.
• Coordinate contributors, timelines, feedback, revisions, and review processes for recommendations, frameworks, educational resources, and other group outputs; identify opportunities for new resources.
• Support the Vice President in managing relationships with technology companies, startups, health systems, specialty societies, trade associations, academic institutions, government entities, and innovation organizations.
• Maintain stakeholder records, including engagement history, priorities, active opportunities, and next steps.
• Support development of partnership proposals, scopes of work, memoranda of understanding, sponsorship materials, and collaboration agreements.
• Help identify and cultivate organizations and individuals aligned with the Center’s priorities.
• Support partnerships, programs, research initiatives, educational offerings, tools, and convenings by gathering information, coordinating input, preparing initial drafts for review, tracking revisions, and helping move documents through the process.
• Track key performance indicators related to expert engagement, stakeholder relationships, committee participation, partnerships, and strategic initiatives.
• Perform other responsibilities as assigned.

Benefits

• Employees are eligible to participate in an incentive plan.
• The posting refers applicants to the AMA benefits offerings but does not specify individual benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level