Program Coordinator, Partnerships YLAI

IREX•Washington, DC

15d•Hybrid

About The Position

IREX is hiring a Program Coordinator to support high-quality, mission-driven programs within its Global Impact Hub, with a focus on the YLAI program. The role coordinates program operations, participant and stakeholder engagement, training and learning activities, events, travel, data management, communications, and reporting. The coordinator owns recurring workstreams, anticipates needs, resolves routine issues, and maintains accurate, compliant, and participant-centered processes across U.S.-based and international activities. The position is based at IREX headquarters in Washington, DC. In-person work is required under IREX’s Flexible Work Policy, currently at least two days (16 hours) per week in the office, including Wednesdays. The coordinator works with participants, U.S.-based partners, vendors, program leadership, and internal teams, and may support proposal development and other Global Impact Hub priorities.

Requirements

Bachelor’s degree.
At least 2 years of work experience with exchange, alumni, professional training, leadership development, entrepreneurship, or private sector engagement programs; described as preferred.
Unrestricted authorization to work in the United States.
Strong written and verbal communication and presentation skills for engaging diverse audiences and facilitating meetings.
Ability to coordinate meetings and activities, collaborate, and communicate effectively day to day with team members and partners.
Problem-solving skills and ability to escalate risks in fast-paced program environments.
Cross-cultural communication skills and ability to work effectively with international participants, commercial partners, and colleagues.
Data management, reporting, and documentation skills, with attention to accuracy in administrative and financial processes.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Copilot, and Teams, and experience using project management or collaboration tools.
Demonstrated understanding of Latin America and the Caribbean and recent developments in the region.
Interest or familiarity with developing and maintaining partnerships with private sector organizations, small and medium-sized businesses, universities, accelerators, chambers of commerce, professional associations, or entrepreneurship support organizations; described as preferred.

Nice To Haves

Partnership coordination and recruitment experience or familiarity with organizations supporting entrepreneurship and economic growth, including businesses, accelerators, universities, entrepreneurship support organizations, chambers of commerce, and corporate partners.
Partnership engagement support skills, including communicating mutual value propositions and providing responsive follow-up to external stakeholders at all organizational levels.
Partnership coordination experience, including workplan tracking, deliverable monitoring, compliance documentation, and follow-up.
Experience supporting recruitment, onboarding, advising, and retention of external volunteers, partners, or other stakeholders.
Experience coordinating subawards, grants, contracts, cooperative agreements, or partner deliverables and compliance documentation.
Experience facilitating meetings, workshops, orientations, networking opportunities, or professional learning experiences.
Experience supporting program budgeting, procurement, invoice processing, financial tracking, and compliance requirements.
International work or study experience in Latin America or the Caribbean.

Responsibilities

Coordinate recurring program workflows, calendars, records, shared platforms, and inboxes.
Support pre-departure orientation and training in Canvas or a comparable learning management system, including enrollment, materials, participant tracking, and troubleshooting.
Coordinate domestic and international travel booking and logistics for YLAI participants, maintain documentation, and flag risks, delays, and follow-up needs.
Serve as a consistent point of contact for participants and provide timely, culturally responsive advising before, during, and after program activities.
Support the identification, cultivation, recruitment, and retention of U.S.-based partners, including businesses, accelerators, universities, entrepreneurship support organizations, and corporate partners.
Track partner and stakeholder communications, commitments, follow-up actions, engagement, satisfaction, deliverables, and compliance documentation; escalate complex matters and flag risks to program leadership.
Coordinate procurements for partners, venues, lodging, meals, transportation, and other event needs in accordance with established procedures.
Perform financial administration tasks as directed by project leadership, including check requests, sub-award approval-level processes, PAM, and vendor RFPs.
Prepare procurement documentation, obtain and organize vendor information, support payment and reconciliation processes, and monitor logistics against approved plans and timelines.
Work with internal operations and finance colleagues to maintain complete and accurate records.
Coordinate logistics for in-person and virtual events, support communications and programmatic reporting, and contribute to monitoring, evaluation, and learning through data collection, analysis, quality checks, and documentation.
Collaborate with communications, alumni, training, and monitoring and evaluation colleagues to align event activities with broader YLAI goals and outcomes.
Coordinate day-to-day work with a Program Associate or other team members, including task follow-up, information sharing, and implementation support.
Communicate progress and risks, propose practical process improvements, and guide discrete tasks or workstreams as assigned.
Contribute to proposal development, research, work planning, drafting, and other emerging Global Impact Hub priorities.
Support connections between participants and businesses for market expansion, business development, industry knowledge, innovation, scaling, investment readiness, and longer-term commercial relationships.
Apply implementation lessons to strengthen program design, tools, and operational approaches.