06274 - Prog Coord Local Assist
About The Position
Provide analysis and support to an assigned program area by planning, developing, monitoring, and evaluating projects, programs, and policies. Administer statewide locality payment programs and financial elements of the urban construction program, and assist with other special programs. Train and serve as a liaison with residency, district, and locality staff. The role coordinates customer service and program details across Local Assistance Division programs, including Urban Formula fund and accounts receivable reconciliation and the Urban Conversion Project. It develops and implements policies and procedures for local payment programs, communicates guidance and updates, maintains locality street-mileage records, coordinates expenditure reporting and review, and serves as the Department’s lead contact for financial and reporting matters related to local payments. The position also supports legislative impact analysis, performance and accountability data collection, quarterly locality payments, and payments related to the Urban Construction Initiative. For the Urban Construction Program, the position provides financial oversight, coordinates project accounting and records, reviews project agreements, monitors appropriate use of funds, establishes management procedures, interprets policies, supports program managers, and resolves issues. For the Urban Six Year Improvement Program, the position coordinates urban priority-list submissions, reviews priorities and draft plans for consistency, consolidates district comments, reconciles the plan annually, tracks progress, and follows up on action items.
Requirements
- Ability to effectively communicate with a wide range of individuals at various organizational levels, both inside and outside VDOT.
- Ability to gather and analyze data and prepare technical reports.
- Ability to manage programs and budgets.
- Demonstrated ability to establish priorities and work cooperatively with others.
- Knowledge of locally administered project statutes and policies.
- Knowledge of state and federal funding requirements.
- Skill in using Microsoft Office, computers, software applications, reporting tools, and PC-based financial software.
- Ability to analyze, research, and interpret data.
- Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management.
- Ability to plan and conduct training, presentations, and meetings.
- Ability to plan, organize, and implement complex programs.
- Skill in problem-solving and decision-making.
Nice To Haves
- Training, experience, or education in Business or a related field.
- Engineering project experience or public administration experience, especially related to localities.
- Experience interpreting state transportation laws.
- Experience working with complex programs and interpreting regulations, guidelines, and policies.
- Experience with local assistance projects in transportation.
- Knowledge of VDOT standards, policies, procedures, and program priorities.
- Skill in using Microsoft SharePoint for document management.
Responsibilities
- Plan, develop, monitor, and evaluate projects, programs, and policies in the assigned program area.
- Administer statewide locality payment programs and financial elements of the urban construction program, and assist with other special programs.
- Train and act as a liaison with residency, district, and locality staff.
- Coordinate program details for Local Assistance Division programs, including Urban Formula fund reconciliation, accounts receivable reconciliation, and the Urban Conversion Project.
- Respond promptly to inquiries.
- Develop and implement policies and procedures for local payment programs, and provide policy updates, clarification, and guidelines to localities, residencies, and districts.
- Maintain and update street-mileage records for localities that maintain their own systems.
- Coordinate expenditure reporting and review, and serve as the Department’s lead contact for financial and reporting issues related to the local payment program.
- Monitor and assist with impact analysis of proposed legislation.
- Collect and document data for the Local Government Performance and Accountability initiative.
- Assist the Local System Policy Manager with payments associated with the Urban Construction Initiative and process quarterly payments to participating localities.
- Provide financial oversight of the Urban Construction Program and coordinate with divisions and districts to ensure accurate project accounting and financial records.
- Review urban project agreements for appropriate financial information and coordinate with Urban Program Managers to ensure funds are used appropriately.
- Establish procedures for appropriate management of the urban program and represent the Division on workgroups reviewing funding systematically.
- Interpret policy consistently for district and residency offices, support program managers in delivering the urban program, and resolve issues.
- Coordinate with District staff and the Infrastructure Investment Division on the Urban Six Year Improvement Program.
- Coordinate submission of urban priority lists and supporting documentation from districts for urban municipalities; review submissions and transmit priorities to the Infrastructure Investment Division.
- Review draft SYIP plans for consistency with Urban Program policies and processes, coordinate district review, and provide consolidated comments to the Programming Division.
- Perform an annual reconciliation of the urban SYIP to ensure agreements are current, completed projects are closed, and funds are authorized appropriately.
- Transmit action items to District staff for resolution and track progress.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
