06274 - Prog Coord Local Assist

Virginia Department of Transportation•Richmond, VA

About The Position

Provide analysis and support to an assigned program area by planning, developing, monitoring, and evaluating projects, programs, and policies. Administer statewide locality payment programs and financial elements of the urban construction program, and assist with other special programs. Train and serve as a liaison with residency, district, and locality staff. The position supports customer service and program administration for Local Assistance Division programs, including Urban Formula fund and accounts receivable reconciliation and the Urban Conversion Project. It develops and implements policies and procedures for local payment programs, provides policy updates and guidance, maintains locality street-mileage records, coordinates expenditure reporting and reviews, and serves as the Department’s lead contact for financial and reporting issues related to local payments. The role also supports legislative impact analysis, collects and documents data for the Local Government Performance and Accountability initiative, and processes quarterly payments to participating localities. For the Urban Construction Program, the position provides financial oversight, coordinates project accounting and records with divisions and districts, reviews urban project agreements, and works with Urban Program Managers to ensure proper use of funds. It establishes program procedures, represents the Division on funding-review workgroups, interprets policy for district and residency offices, supports program managers, and resolves issues. For the Urban Six Year Improvement Program, the position coordinates with district staff and the Infrastructure Investment Division on urban priority lists and supporting documentation. It reviews and transmits priorities, checks draft SYIP materials for consistency with program policies, coordinates district review and consolidated comments, and conducts an annual reconciliation to verify agreements, project closures, and funding authorizations. It tracks action items and progress. VDOT employees must abide by VDOT’s Code of Ethics and the Commonwealth’s Standards of Conduct.

Requirements

Ability to analyze, research, and interpret data.
Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management, including individuals at different organizational levels inside and outside VDOT.
Ability to gather and analyze data and prepare technical reports.
Ability to plan, organize, and implement complex programs.
Ability to manage programs and budgets.
Demonstrated ability to establish priorities and work cooperatively with others.
Knowledge of locally administered project statutes and policies.
Knowledge of state and federal funding requirements.
Problem-solving and decision-making skills.
Skill in using Microsoft Office, computers, software applications, reporting tools, and PC-based financial software.

Nice To Haves

Training, experience, or education in business or a related field.
Engineering project experience or public administration experience, especially related to localities.
Experience interpreting state transportation laws.
Experience working with complex programs and interpreting regulations, guidelines, and policies.
Experience with local assistance projects in transportation.
Knowledge of VDOT standards, policies, procedures, and program priorities.
Skill in using Microsoft SharePoint for document management.

Responsibilities

Coordinate program-level details for Local Assistance Division programs, including Urban Formula fund reconciliation, accounts receivable reconciliation, and the Urban Conversion Project.
Respond promptly to inquiries.
Develop and implement policies and procedures for administering local payment programs.
Provide policy updates, clarification, and guidelines to localities, residencies, and districts.
Maintain and update street-mileage records for localities that maintain their own systems.
Coordinate expenditure reporting and review.
Serve as the Department’s lead contact for financial and reporting issues concerning the local payment program.
Monitor and assist with impact analysis of proposed legislation.
Collect and document data for the Local Government Performance and Accountability initiative.
Assist the Local System Policy Manager with payments associated with the Urban Construction Initiative.
Process quarterly payments to participating localities.
Provide financial oversight for the Urban Construction Program and coordinate accurate project accounting and financial records with other divisions and districts.
Review urban project agreements to ensure appropriate financial information is included.
Coordinate with Urban Program Managers to ensure funds are used appropriately.
Establish procedures for appropriate management of the urban program and represent the Division on workgroups related to systematic funding review.
Interpret policy consistently for district and residency offices, support program managers, and resolve issues as they arise.
Coordinate with district staff and the Infrastructure Investment Division on the Urban Six Year Improvement Program.
Coordinate submission of urban priority lists and supporting documentation from districts for urban municipalities.
Review submissions and transmit priorities to the Infrastructure Investment Division.
Review the draft SYIP for consistency with Urban Program policies and processes.
Coordinate district staff review of the draft SYIP and provide consolidated comments to the Programming Division for resolution.
Conduct an annual urban SYIP reconciliation to ensure agreements are up to date, completed projects are closed, and funds are authorized appropriately.
Transmit action items to district staff for resolution and track progress.
Plan and conduct training, presentations, and meetings.